Rockford Sun

Village of Pecatonica Village Board met Sept. 5.

Here are the minutes provided by the board:

1. Call to Order – Village Clerk Darla Stram called the meeting to order at 6:00 p.m. on Tuesday, August 20, 2024, at Village Hall.

2. There was a Roll Call taken Trustees Bill Determan, Cheryl Bean, Tom Gipe, Kim Gipe, Collin Hardy and Gerald Howard were present.

Also present: Nick Berry, Treasurer Sherry Bessert, Chief Matt Summers, Engineer Jason Stoll, Village Clerk Darla Stram, and Dave Kurlinkus.

A motion was made by Trustee Howard seconded by Trustee Hardy to appoint Trustee Determan to run the meeting. No discussion. A roll call vote was taken. Trustees Determan abstained, Bean, Kim Gipe, Tom Gipe, Hardy and Howard voted yes. Motion approved 5-0-1.

3. Silent moment observed.

4. The Pledge of Allegiance to the American Flag was recited

5. A quorum was present.

6. Approve August 20, 2024, Regular Board Meeting Minutes

A motion was made by Trustee Tom Gipe and seconded by Trustee Bean to approve the August 20, 2024, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. Trustees’ Determan, Bean, Kim Gipe, Tom Gipe, and Howard voted yes. Motion approved 6-0-0.

7. Additions/Corrections to the Agenda- none

8. Approval of Agenda -

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to approve the agenda. No discussion. A roll call vote was taken. All Trustees present approved. Motion approved 6-0-0.

9. Call to the Public – Marilyn Wilke asked for more transparency regarding the recent investigation. Marilyn requested for the board to inform the community with findings.

Agenda Items

A. Village President

1. Discuss Surf Internet

Bill reviewed the presentation. Questions for them to present to the lawyer before they come back. Waiting for the company to come back with a concrete proposal and a plan.

2. Marjory Herbig to discuss the sidewalk conditions around the Village.

Marjory is concerned with the conditions of the sidewalks around the village. Marjory is looking for some clarification on who’s responsible for the sidewalks. Trustee Hardy states that there is a program to assist the homeowners with easement sidewalks and tear out the broken sidewalks. Marjory requests to be put on the next agenda to discuss the Village’s policy when hiring new employees.

B. Unfinished Business –

1. 24-10 An Ordinance Amending Chapter 50 of the Code of the Ordinances of the Village of Pecatonica, Illinois Regarding Penalties for Water System Violations-2nd Reading.

A motion was made by Trustee Howard and seconded by Trustee Hardy to approve Ordinance 2024-10 Amending Chapter 50 of the Code of the Ordinances of the Village of Pecatonica, Illinois Regarding Penalties for Water System Violations. Ther was no discussion. A roll call was taken and all present trustees voted yes. Motion approved. 6-0-0

2. 2024-11 An Ordinance Amending Chapter 51 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Penalties for Sewer System Violations-2nd Reading

A motion was made by Trustee Howard and seconded by Trustee Tom Gipe to approve Ordinance 2024-11 Amending Chapter 51 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Penalties for Sewer System Violations. There was no discussion. A roll call was taken and all present trustees voted yes. Motion approved.6-0-0

C. New Business –

1. None

D. Legal (Attorney Kurlinkus)- None

E. Finance – Bill Determan, Chairman

1. Next Meeting: Tuesday, September 10, 2024, at 6:00 p.m.

2. Chairman’s Report

F. Planning Commission / Zoning Board

1. Next Meeting: Thursday, September 12, 2024, at 6:00 p.m.

G. Public Works – Tom Gipe, Chairman

1. Next Meeting – Monday, October 7, 2024, at 6:00 p.m.

2. Chairman’s Report – Chairman Gipe discussed the update on upcoming projects. Paperwork was handed out regarding the lead service lines.

3. Public Works Report –

None

4. Engineer’s Report- None

5. Lead Service Line Replacement Project-Discuss and possible approval of Loan Disbursement Request #1 to IEPA ($47,500)

A motion was made by Trustee Tom Gipe and seconded by Trustee Kim Gipe to approve the Lead Service Line Replacement Project Loan Disbursement Request #1 in the amount of $47,500.00 and allow the Village President to sign. A roll call was taken and all present trustees voted yes. Motion approved. 6-0-1

6. Pecatonica Lead Service Line Replacement Project. AUP 1- Approved Unit Pricing for Copper Service Lines

Jason to check with IEPA and table to next committee meeting.

7. Request for Change Order, Homeowner Request to Switch from Plastic Service Pipe to Copper Service Pipe-425 W 4th street and 422 Washington Street.

A discussion was had, and the decision was made to table until next meeting.

8. Approval of Well 3 Change Order Request-Culvert Pipe Installation in the amount of $9,436.00

Extension of the tube under Grove Road discussed to keep the water in a storm drain past the resident’s homes. Jason recommends proceeding in that manner. More discussion regarding the size of the pipe needed and getting homeowner approval. Tabled until next meeting.

H. Public Safety – Gerald Howard, Chairman

1. Next Meeting – Wednesday, October 2, 2024, at 6:00 p.m.

2. Chairman’s Report - None

3. Police Department Report

Chief Summers discussed plans for license plate readers. There is a zoom meeting set up to discuss costs and future for the plate readers.

I. Economic Development Committee – Collin Hardy, Chairman

1. Next Meeting: Monday, October 21, 2024, at 6:00 p.m.

2. Chairman’s Report

Trustee Hardy discussed his plans for beautifying downtown. Memorial wall to be discussed at the next meeting. Plans to discuss the Labor Day Festival and what can be changed for next year’s event.

J. Treasurer (Sherry Bessert)

A motion was made by Trustee Howard and seconded by Trustee Kim Gipe to approve Warrant List #15 GASB Credit Card and manual checks from July 24, 2024-August 23, 2024, in the amount of $3,081.62. No discussion. A roll call vote was taken. All present vote yes. Motion approved 6-0-0.

A motion was made by Trustee Kim Gipe and seconded by Trustee Bean to approve Warrant List #16 for September 5, 2024, in the amount of $60,685.95. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0

A motion was made by Trustee Hardy and seconded by Trustee Tom Gipe to approve Payroll in the amount of $26,980.76 for Period Ending August 25, 2024. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0

K. Clerk’s Items – Darla Stram- None

L. Executive Session

None

M. Action on Items Arising Out of Executive Session –

None

N. Adjournment

A motion was made by Trustee Tom Gipe and seconded by Trustee Howard to adjourn the meeting. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0. The meeting was adjourned at 7:16 p.m.

https://villageofpecatonica.com/wp-content/uploads/2024/09/2024-09-05-Regular-Board-2.pdf