Rockford Sun

City of Rockford Finance & Personnel Committee met Sept. 9.

Here are the minutes provided by the committee:

I. CALL TO ORDER 

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council Members; T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks, J. Bailey, M. Bonne.

Staff; T. Cagnoni, C. Hagerty, T. Hinkens, S. Leys, Police Chief C. Redd, Fire Chief M. Pankow, S. Hunter, A. Parham, T. Hughes, A. Hammer, A. Wilkerson, S. Alexander, K. Schroeder, J. Rubin, K. Mattson, M. Leatherby, N. Carter.

Interested Parties and Media

II. INFORMATION ONLY 

A. Notice of Emergency Repairs caused by the July 13th through July 15th Storm Event to T.C.I. Concrete of Rockford, Illinois in the amount of $101,912.00. The funding source is the 1% Infrastructure Sales Tax.

RESULT: DISCUSSED

B. Change Order: City Yards Repairs - 2023 to Rock Road Companies, Inc., of Janesville, Wisconsin.

Original amount: $523,224.08

Change Order: $63,300.92 

Amended amount: $586,525.00 

An additional storm sewer was added. Additional grading was required and a section of the existing base needed to be removed and replaced. The project was completed in the Spring of 2024. The funding source is American Rescue Plan Act (ARPA) Funds.

RESULT: DISCUSSED

C. Quarterly Investment Report - June 30, 2024.

C. Hagerty reported that through June, the Core account had a total return of 0.83%, with a 12-month total return of 4.67%. At the end of the quarter, the Short Term account had a return of 1.27%, and the MFT account had a return of 1.22%. Hagerty explained that the City is consolidating the Short Term account into the Core account as they continue to spend down ARPA funding. Moving forward, once all securities are sold, only two accounts will be listed in the report. All current investments are in compliance with the City's investment policy. Beach asked how much ARPA funding remains. C. Hagerty did not have that number on hand.

RESULT: DISCUSSED

III. COMMITTEE REPORTS 

A. Approval of the vouchers in the amount of $7,186,502.12 as approved at the Finance and Personnel Committee meeting held on September 9, 2024.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

IV. RESOLUTIONS 

A. Approval of the Change Order: City Wide Street Repairs Group No. 2 - 2024 (Concrete) to T.C.I. Concrete, of Rockford, Illinois.

Original Amount: $2,138,635.94

Change Order: $60,000.00 

Amended Amount: $2,198,635.94 

Additional locations were added to repair storm damage that has been determined to be a safety concern and repairs need to be complete before Winter. The project will be complete in the Fall of 2024. The funding source is the 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. Approval of a Resolution authorizing appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code - Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering (24-00670-00-BR) in the amount of $160,000.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. Approval of the Award of Engineering Agreement: Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering to HR Green, Inc., of McHenry, Illinois in the amount of $155,236.00. The contract duration is through April 2025, with an option to renew for the period from May 2025 through June 2026.

The funding source is Motor Fuel Tax.

Frost asked about the cost of the construction of the Corbin Street bridge. K. Mattson responded that the cost will be determined through the engineering process.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

D. Approval of the Award of Bid: Sandy Hollow Road Ditch Repairs Phase 1 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $117,533.95.

The contract duration is through November 1, 2024. The funding source is the CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Aprel Prunty, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

E. Approval of the Award of Bid: City Wide Pavement Rejuvenation 2024 to Corrective Asphalt Materials, LLC, of South Roxana, Illinois in the amount of $520,525.04. The contract duration is through November 15, 2024. The funding source is Motor Fuel Tax.

Logemann asked if the project was connected to the pavement preservation program. K. Mattson confirmed that it is a component of that program. Frost asked if the project is complete. K. Mattson responded that it is not, as it has just been bid.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

F. Approval of the Award of Bid: Customer Service Office Remodeling (Bid No. 824-PW-085) to Contemporary Hammer Works Inc., of Rockford, Illinois in the amount of $34,650.00. This is a one-time project. The funding source is the Property Fund Balance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

G. Approval of the Award of Joint Purchasing Contract - Parking Deck Lighting Retrofit 2024 to BA Solutions, LLC, of Wauconda, Illinois in the amount of $194,270.00. The contract ends December 15, 2024. The funding source is DOE Energy Efficiency Vouchers.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

H. Approval of the Application and Acceptance of Illinois Attorney General's Office Organized Retail Crime FY25 Grant Award in the amount of $111,080.00. The grant does not require a cost match. The grant term is from July 1, 2024 to June 30, 2025.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

I. Approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2021 Grant. The total award is $171,472.00 with 60% ($102,883.20) staying with the City and 40% ($68,588.80) going to the County.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

J. Approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2022 Grant. The total award is $170,722.00 with 60% ($102,433.20) staying with the City and 40% ($68,288.80) going to the County.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

K. Approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2023 Grant. The total award is $189,312.00 with 60% ($113,587.20) staying with the City and 40% ($75,724.80) going to the County.

Prunty asked why the City is addressing grants for 2021, 2022, and 2023 separately. C. Hagerty explained that the Department of Justice requires Council to approve the spending plan for these annual grants individually. Previously, a consolidated approval covering all grant periods was presented to the Council, but the Department of Justice pushed back, requesting individual approvals. This is an administrative cleanup to comply with the grant requirements.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

L. Approval of the Award of Sole Source Contract: Professional Development Training to Forest City Consulting, of Rockford, Illinois in the not to exceed amount of $20,000.00. The funding source is the Legal Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

M. Gaming Tax Revenue Recommendation.

RESULT: LAID OVER Next: 9/23/2024 5:30 PM

N. Approval of the 2023 Budget Surplus Plan.

a. Close two negative TIF Balances - Garrison and Hope 6 ($1,281,364) b. Fund Pending Legal Claims ($2 million)

c. CIP Ward Funds ($3.5 million)

d. Alpine Road Resurfacing Spring Creek to Highcrest ($1.5 million) e. Mulford Road Resurfacing Fincham to Guilford and Gale to Churchview ($4.5 million)

f. Spring Creek Road ($3 million)

g. Riverside Boulevard ($3 million)

h. Infrastructure at South Main Street and Bypass 20 ($2.5 million)

i. Stabilization of the City-Owned Chick Hotel Building ($550,000) j. Façade Repairs at City-Owned Coronado Theater - supplemented by grant fund ($1 million)

k. Pedestrian Improvements at PCI facility on Linden Road ($50,000) l. Discovery Museum ($100,000)

Tuneberg asked for details about the $500,000 allocated to the Chick Hotel. T. Cagnoni explained that the funding will cover key components such as roofing, masonry repairs, paint removal, and storefront restoration.

Durkee questioned the $2.5 million allocated to Economic Development – Infrastructure to support the construction of a speculative industrial facility at South Main Street and Bypass 20. Durkee also initiated a discussion about the possibility of adding a fire station east of Alpine. T. Cagnoni responded that the discussion about the fire station would be more appropriate during the Budget process, as it would involve an ongoing financial contribution.

Further group discussions ensued.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/23/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

V. ADJOURNMENT 

The meeting was closed at 8:06 PM

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