Rockford Sun

Village of Pecatonica Village Board met Oct. 15.

Here are the minutes provided by the board:

1. Call to Order – President Tom Heister called the meeting to order at 6:00 p.m. on Tuesday, October 15, 2024, at Village Hall.

2. There was a Roll Call Trustees Bill Determan, Cheryl Bean, Kim Gipe, and Collin Hardy were present, and Trustees Gerald Howard and Tom Gipe were absent.

Also present: Village President Tom Heister, Public Works Director Nick Berry, Treasurer Sherry Bessert, Chief Matt Summers, Fehr Graham Representative Jason Stoll, Village Clerk Darla Stram, Administrative Assistant Jordan Hartman, and Village Attorney Dave Kurlinkus and Laura.

3. Silent moment observed.

4. The Pledge of Allegiance to the American Flag was recited

5. A quorum was present.

6. Approve October 3, 2024, Regular Board Meeting Minutes

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to approve the October 3, 2024, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. All Trustee present voted yes. Motion approved 4-0-2.

7. Additions/Corrections to the Agenda- none

8. Approval of Agenda -

A motion was made by Trustee Kim Gipe and seconded by Trustee Bean to approve the agenda. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

9. Call to the Public – none

Agenda Items

A. Village President

1. Insurance Proposal Presentation by Eric Little from IML Risk Management Association

Erick Little from IML Risk Management Association gave a presentation on the quote for our liability insurance. He reviewed the handout. The board was able to ask questions and have discussions.

2. Drawing for the Winners of the Bomar Heating “Do What’s Right Program.”

We had twenty-four entries for the Furnace give away from Bomar Heating. Members of the audience drew the numbers. The winners will be contacted tomorrow for permission to publish their names. Our Facebook page will be updated after and names will be sent to Bomar Heating.

B. Unfinished Business – None

C. New Business – None

D. Legal (Attorney Kurlinkus)- none

E. Finance – Bill Determan, Chairman

1. Next Meeting: Tuesday, November 12, 2024, at 6:00 p.m.

2. Chairman’s Report- Trustee Determan informed the board that at the next meeting the committee will be reviewing the proposals for Liability Insurance, and they will be making a recommendation to the Full Board at the Regular Meeting on November 19, 2024.

3. Discussion and approval of Invoice #2024-02 Host Fee Loan -Pay Request #5 the Final $100,000.00 draw from Winnebago County

Sherry Bessert, the Village Treasurer, discussed the final pay request from Winnebago County Host Fee Loan program. The money would be used to pay off the loan on the property and any other cost associated with the land development. Discussion

A motion was made by Trustee Determan and seconded by Trustee Hardy to approve the Final Pay Request in the amount of $100,000.00 from Winnebago County Host Fee Loan Program, and to use the funds to pay of the current Loan at German American State Bank. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, October 22, 2024, at 6:00 p.m.

G. Public Works – Tom Gipe, Chairman

1. Next Meeting – Monday, November 4, 2024, at 6:00 p.m.

2. Chairman’s Report – none

3. Public Works Report –

Nick Berry, Public Works Director gave an update on the clarifier repair. The clarifier should be operating by next week. He also informed the board that the ramps have been delivered and work can continue at Well #3. Discussion.

4. Engineer’s Report

Jason Stoll, Village Engineer, gave an update on the Lead Line Project to date twenty-two residents have been completed and the project is predicted to be complete by the end of November. He gave an update on Well #3. He informed the board that he will be bringing a pay request to the next Public Works Committee Meeting.

5. Discuss recommendation from the Public Works Committee to apply reduction in the amount of $96.13 towards the sewer portion of the August billing account # 0010278000-

The resident was at the Committee meeting and requested a portion of the sewer bill be reduced due to the water not entering the sewer system. Discussion

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to approve a reduction in the amount of $96.13 to be applied to account #0010278000. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

6. Discuss recommendation from the Public Works Committee to apply reduction in the amount of $170.00 towards the sewer portion of the August billing account # 0011535000-

The resident was at the Committee meeting and requested a portion of the sewer bill be reduced due to the water not entering the sewer system. Discussion

A motion was made by Trustee Hardy and seconded by Trustee Determan to approve a reduction in the amount of $170.00 to be applied to account #0011535000. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

H. Public Safety – Gerald Howard, Chairman

1. Next Meeting – Wednesday, November 6, 2024, at 6:00 p.m.

2. Chairman’s Report – none

3. Police Department Report

Matt Summers Police Chief informed the board that at the next public safety meeting they will be discussing the License Plate Readers, funding everyone is invited to join.

I. Economic Development Committee – Collin Hardy, Chairman

1. Next Meeting: Monday, October 21, 2024, at 6:00 p.m.

2. Chairman’s Report

Chairman Hardy asked everyone to send ideas to be added to the agenda for the upcoming meeting.

J. Treasurer (Sherry Bessert)-

Sherry Bessert Village Treasurer gave an update on the Locis program issues, and they are making progress on the situation. No discussion.

A motion was made by Trustee Kim Gipe and seconded by Trustee Bean to approve Warrant List #20 in the amount of $30,082.58. No discussion. A roll call vote was taken. All present vote yes. Motion approved 4-0-2.

A motion was made by Trustee Determan and seconded by Trustee Kim Gipe to approve Payroll in the amount of $29,461.30 for Period Ending October 6, 2024. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

K. Clerk’s Items – none

L. Executive Session

A motion was made by Trustee Hardy and seconded by Trustee Kim Gipe to go into executive session. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

President Tom Heister called the meeting back to order at 8:15 p.m. on Tuesday, October 15, 2024, at Village Hall.

A roll call was taken Trustees Determan, Bean, Kim Gipe, and Cheryl Bean were present. Also present were Village President Heister, Public Works Director Nick Berry, Attorney Kurlinkus, Laura and Darla Stram.

M. Action on Items Arising Out of Executive Session –

None

N. Adjournment

A motion was made by Trustee Determan and seconded by Trustee Gipe to adjourn the meeting. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2. The meeting was adjourned at 8:16 p.m.

https://www.villageofpecatonica.com/wp-content/uploads/2024/11/2024-10-15-Regular-Board.pdf