Rockford Sun

City of Rockford Finance & Personnel Committee met Nov. 25.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Financial Discussion - October 2024.

B. Change Order: Shaw Woods Sidewalk Gap Connection to DPI Construction, of Pecatonica, Illinois.

Original Amount: $404,192.61

Change Order: $48,043.16

Amended Amount: $452,235.77

Additional driveway replacement quantity, sidewalk quantity, and added restoration. The funding source is the 1% Infrastructure Sales Tax.

C. Change Order: Buckbee Channel Storm Repair Package to N-Trak Group, of Loves Park, Illinois.

Original Amount: $280,144.01

Change Order: $26,258.00

Amended Amount: $306,402.01

Additional concrete was needed at project Location #3. The funding source is the CIP General Fund.

D. Change Order: Sandy Hollow Rd. Ditch Repairs Phase 1 to Northern Illinois Service Co., of Rockford, Illinois.

Original Amount: $117,533.95

Change Order: $35,743.05

Amended Amount: $153,277.00

Additional costs for extending the storm sewer at Pyramid Drive sixteen feet and connecting it into the existing drainage ditch along Sandy Hollow Road. The funding source is the CIP General Fund.

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $8,653,517.66.

B. FY 2025-2029 Capital Improvement Program.

IV. RESOLUTIONS

A. Award of Bid: City Yards Building Demolition, Phase 2 to N-Trak Group, LLC, of Loves Park, Illinois in the amount of $233,871.33. The contract duration is through June 1, 2025. The funding source is American Rescue Plan Act (ARPA) funds.

B. Award of Engineering Agreement: Highcrest Multi-Use Path Phase 2 Design to Fehr Graham, of Rockford, Illinois in the amount of $355,826.00. The contract duration is through December 2025. The funding source is Motor Fuel Tax.

C. Resolution approving appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code – Highcrest Road Illinois Transportation Enhancement Program (ITEP) Phase 2 Design Engineering (20- 00636-00-BT) in the amount of $400,000.00.

D. Resolution approving appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code – 2025 General Maintenance (25- 00000-00-GM) in the amount of $10,013,120.04.

E. Resolution approving appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code – 2025-2026 Bridge Inspections (25-00675-00-BI) in the amount of $225,679.00.

F. Award of Engineering Agreement: 2025-2026 Bridge Inspections to H.R. Green, Inc., of McHenry, Illinois in the amount of $225,679.00. The contract duration is January 1, 2025 to December 31, 2026. The funding source is Motor Fuel Tax.

G. Award of Engineering Agreement: Madison Street Streetscape Phase 1 to Fehr Graham, of Rockford, Illinois in the amount of $275,850.00. The contract duration is through Fall 2025. The funding source is the 1% Infrastructure Sales Tax.

H. Award of Bid: Madison Street Streetscape Stage 1 to N-Trak Group, LLC., of Loves Park, Illinois in the amount of $4,531,333.56. The contract duration is through October 31, 2025. The funding sources are 1% Infrastructure Sales Tax, Water Replacement Improvement Account (WRIA), and DCEO Grant (Rebuild Downtowns and Main Streets).

I. Award of Non-Competitive Contract – Traffic Signal Electronic Equipment to Mobotrex Mobility & Traffic Experts, of Davenport, Iowa in the estimated annual amount of $300,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is the Traffic Section Operating Budget.

J. Award of Bid – Window Cleaning for City Facilities (Bid No. 1024-PW-104) to All Window Cleaning Services, of Schaumburg, Illinois in the estimated annual amount of $36,150.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Property Fund Operating Budget.

K. Award of Joint Purchasing Contract: City Hall Janitorial Services to Bridgeway, Inc., of Loves Park, Illinois in the annual amount of $148,406.04. The contract duration is date of ward through December 31, 2025 with three (3) possible one year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Property Fund Operating Budget.

L. Award of Bid: Well House No. 40 Improvements to Sjostrom & Sons, Inc., of Rockford, Illinois in the amount of $502,340.00. The contract duration is through June 2025. The funding source is the Water Replacement Improvement Account (WRIA).

M. Contract Extension: Rental of Traffic Control Devices to Traffic Control and Protection, LLC (formerly Trafic Services, Inc.) of Bartlett, Illinois in the estimated annual amount of $200,000.00 (based on unit pricing). The contract duration is the final one-year extension expiring December 31, 2025. The funding sources are Various Departmental Operating Budgets.

N. Award of Bid: Demolition Group 31 Package (Bid No. 824-CD-091) to Northern Illinois Service, of Rockford, Illinois in the amount of $39,917.00. The properties included are 1424 11th Avenue, 2920 Arcadia Terrace, and 1922 South 5th Street. The funding sources are the Community Development Block Grant and Construction Services Operating Budget.

O. Award of Non-Competitive Contract: Loose Equipment and Supplies to Air One Equipment, of South Elgin, Illinois in the estimated annual amount of $170,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is the Fire Department Operating Budget.

P. Award of Non-Competitive Contract: Air Cascade System to Air One Equipment, Inc., of South Elgin, Illinois in the amount of $63,445.00. This is a one-time purchase. The funding source is American Rescue Plan Act (ARPA) Funds.

Q. Award of Non-Competitive Contract: Thermal Imaging Cameras to Dinges Fire Company, of Amboy, Illinois in the amount of $79,390.00. This is a one-time purchase. The funding source is Gaming Tax Revenue.

R. Award of Non-Competitive Contract: Fire Department Station Wear to Uniform Den, of Loves Park, Illinois in the estimated annual amount of $125,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is the Fire Department Operating Budget.

S. Award of Non-Competitive Contract: MSA G1 Fire Service Self Contained Breathing Apparatus (SCBA) to Air One Equipment, Inc., of South Elgin, Illinois in the amount of $159,940.00. This is a one-time purchase. The funding source is Gaming Tax Revenue.

T. Award of Non-Competitive Contract: FirstDue Software Subscription to Locality Media, Inc. DBA First Due, of Garden City, New York in the estimated annual amount of $34,728.75 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Fire Department Operating Budget.

U. Award of Joint Purchasing Contract: Turnout Gear Advanced Cleaning, Inspection and Repair to FireDex/GearWash, of Milwaukee, Wisconsin in the estimated annual amount of $60,500.00 (based on unit pricing). The contract duration is the date of award through December 31, 2025 with three (3) possible one-year extension options. The funding source is the Fire Department Operating Budget.

V. Award of Joint Purchase Agreement: Purchase of Honeywell Structural Turnout Gear to Delta Fire & Safety, of Port Neches, Texas in the estimated amount of $425,000.00 (based on unit pricing). The contract duration is the date of award through December 31, 2025 with three (3) possible one-year extension options. The funding source is the Fire Department Operating Budget.

V. CLOSED SESSION

A. Motion to Convene in Closed Session in order to discuss pending and/or threatened litigation matters.

VI. ADJOURNMENT

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