Rockford Sun

Village of Pecatonica Village Board met Nov. 7.

Here are the minutes provided by the board:

1. Call to Order – President Tom Heister called the meeting to order at 6:00 p.m. on Thursday, November 7, 2024, at Village Hall.

2. A moment of Silence observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll Call-A Roll Call Trustees Bill Determan, Cheryl Bean, Gerald Howard, Tom Gipe, and Collin Hardy were present, and Trustee Kim Gipe was absent.

Also present: Village President Tom Heister, Public Works Director Nick Berry, Treasurer Sherry Bessert, Chief Matt Summers, Village Clerk Darla Stram, and Village Attorney Dave Kurlinkus

5. A quorum was present.

6. Approve October 15, 2024, Regular Board Meeting Minutes

A motion was made by Trustee Hardy and seconded by Trustee Howard to approve October 15, 2024, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. Bean yes, Tom Gipe abstains, Hardy yes, Howard yes, Determan yes. Motion approved 4-0-1-1.

7. Additions/Corrections to the Agenda- Move # 3 under Public Works to #2 under Presidents Items 

8. Approval of Agenda –

A motion was made by Trustee Determan and seconded by Trustee Hardy to approve the agenda as amended. No Discussion. All Trustees present voted yes Motion approved 5-0-1.

9. Call to the Public – none

Agenda Items

A. Village President

1. Insurance Proposal Presentation by Bethany Kliner from Dimond Bros Insurance

Bethany Kliner from Dimond Bros Insurance gave a presentation on the quote for our liability insurance she reviewed the handout. The board was able to ask questions and have discussions.

2. Waterrun Presentation by Stephen Olson

Stephen Olson of Waterrun gave a presentation on his designed application Development, Database Management, Financial Reporting and Asset Management.

B. Unfinished Business – None

C. New Business –

1. 2024-13 An Ordinance Amending Title XI, Chapter 110 of the Code of Ordinances of the Village of Pecatonica, Illinois Regarding Business Licenses and Permits- 1st Reading.

The board reviewed the Ordinance, discussion this will come back to the board at the next regular board meeting.

2. 2024-14 An Ordinance Authorizing the Sale and/or Disposal of Personal Property Deemed Surplus by the Village of Pecatonica, Illinois- 1st Reading.

The board reviewed the Ordinance, discussion this will come back to the board at the next regular board meeting. D. Legal (Attorney Kurlinkus)-

1. Possible replacement of 1% Sales Tax on Groceries

Attorney Kurlinkus discussed the changes that will take place on January 1, 2026, with the State removing the 1% sales tax on groceries and options that the village would have going forward to recoup this income. The deadline for implementing this change would be October 2025 Discussion. This is for information only at this time and will be revisited in 2025.

E. Finance – Bill Determan, Chairman

1. Next Meeting: Tuesday, November 12, 2024, at 6:00 p.m.

2. Chairman’s Report

Trustee Determan informed the board that they will be discussing the Insurance Renewal at the upcoming meeting and asked all to attend. Please bring your hard copies and review before the meeting so that we can make a recommendation at the next Regular Board meeting. He also let the board know that budget talks will begin soon.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, November 26, 2024, at 6:00 p.m.

2. Discuss Special Use Permit Pec Playhouse Theater

A Special Use Permit was issued to the Pec Playhouse Theater. The board asked the clerk to request the Playhouse come to the next regular board meeting and give an update on design plans and status.

G. Public Works – Tom Gipe, Chairman

1. Next Meeting – Monday, December 2, 2024, at 6:00 p.m.

2. Chairman’s Report –

Trustee Tom Gipe gave a quick overview of the recent Public Works committee meeting.

3. Well No. 3 – L17-5098 Approval of Change Order No. 9 Deduct $4,468.00 and time extension for Bennett Construction

A motion was made by Trustee Hardy and seconded by Trustee Howard to approve the Well No. 3 – L17-5098 Approval of Change Order No. 9 to Deduct $4,468.00 and time extension for Bennett Construction. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

4. Well No. 3 Project – L17-5098 Approval of Pay Application No. 11 $81,412.63 for Bennett Construction

A motion was made by Trustee Howard and seconded by Trustee Determan to approve Well No. 3 Project – L17-5098 Pay Application No. 11 in the amount of $81,412.63 for Bennett Construction. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

5. Lead Service Line Replacement Project – L17-6138 Approval of Pay Application No. 1 DPI Construction Inc. $188,811.83

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Lead Service Line Replacement Project – L17-6138 Pay Application No. 1 DPI Construction Inc.in the amount of $188,811.83. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

6. Lead Service Line Replacement Project – L17-6138 Approval of IEPA Loan Disbursement Request No. 2 $243,548.38

A motion was made by Trustee Howard and seconded by Trustee Determan to approve Lead Service Line Replacement Project – L17-6138 IEPA Loan Disbursement Request No. 2 in the amount of $243,548.38. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

7. Lead Service Line Replacement Project - L17-6138 Approval of Change Order No. 1 Time Extension DPI Construction Inc.

A motion was made by Trustee Howard and seconded by Trustee Hardy and seconded by Trustee Tom Gipe to approve Lead Service Line Replacement Project - L17-6138 Change Order No. 1 Time Extension DPI Construction Inc with substantial completion by January 13, 2025.Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

8. Public Works Report –

Nick Berry, Public Works Director, reviewed the monthly report. He also informed the board that our Sludge had been hauled this past week by NIEA. He does have information regarding different options in the future for sludge removal should it be necessary. He received a quote back yesterday regarding the Scum Pump that will be discussed at the upcoming Public Works Committee meeting. Discussion.

9. Engineer’s Report- None

H. Public Safety – Gerald Howard, Chairman

1. Next Meeting – Wednesday, December 4, 2024, at 6:00 p.m.

2. Chairman’s Report – none

3. Police Department Report

Matt Summers Police Chief informed the board that at the last public safety meeting they discussed the License Plate Readers, and the potential; for funding through the Executive Budget. Matt will have all the information available at the next Regular Board Meeting. He also reviewed his monthly report. Discussion.

I. Economic Development Committee – Collin Hardy, Chairman

1. Next Meeting: Thursday, November 14, 2024, at 6:00 p.m.

2. Chairman’s Report

Trustee Hardy discussed items for the next committee meeting, concrete patch quote, the property on Pec Road, and a Street Closure for the Christmas event.

J. Treasurer (Sherry Bessert)-

Sherry Bessert Village Treasurer gave an update on the Locis program issues, and they are making progress on the situation. No discussion.

A motion was made by Trustee Determan and seconded by Trustee Hardy to approve Warrant List #21 in the amount of $65,897.17. No discussion. A roll call vote was taken. All present vote yes. Motion approved 5-0-1.

A motion was made by Trustee Hardy and seconded by Trustee Howard to approve Warrant List #22 GASB Credit Card 09-23-24 to 10-23-24 in the amount of $2,846.46. No discussion. A roll call vote was taken. All present vote yes. Motion approved 5-0-1.

A motion was made by Trustee Tom Gipe and seconded by Trustee Bean to approve Payroll in the amount of $29,397.52 for Period Ending October 20, 2024. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

K. Clerk’s Items –

The Clerk reminded everyone that the election packet turn in begins on Tuesday November 12, 2024, at 8am.

L. Executive Session-None

M. Action on Items Arising Out of Executive Session –None

N. Adjournment

A motion was made by Trustee Tom Gipe and seconded by Trustee Bean to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 8:02 p.m.

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