Rockford Sun

City of Rockford Finance & Personnel Committee met Dec. 9.

Here are the minutes provided by the committee:

I. CALL TO ORDER 

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Absent
Jonathan Logemann	City of Rockford	Alderman	Absent
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council Members; T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks, J. Bailey.

Staff; T. Cagnoni, C. Hagerty, T. Hinkens, S. Leys, Fire Chief M. Pankow, A. Parham, T. Hughes, A. Hammer, R. Reffett, J. Smith, S. Alexander, K. Schroeder, J. Carter K. Mattson, J. Rubin, M. Hakanson, J. Rott, M. Leatherby, N. Carter.

Interested Parties and Media

II. COMMITTEE REPORTS 

A. Approval of the vouchers in the amount of $8,438,651.61 as approved at the Finance and Personnel Committee meeting held on December 9, 2024.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

B. Approval of the donation of city-owned properties for Right-of-Way to the Illinois Department of Transportation (IDOT) for the Rockford Complete Streets project. The amount of property is 0.27 acres in total. The properties to donate portions are: 1025 and 1019 West State (PIN: 11-22-252-046 and 048), West State Street (PIN: 11-22-255-003), 825 West State Street (PIN: 11-22-286-005), South Winnebago Street (PIN: 11-22-434-009), BMO Harris Bank Center (PIN: 11-22-435-002), 302 South Main (PIN: 11-23-354-001), 320 South Wyman (PIN: 11-23-357-006), 160 South Madison (PIN: 11-23-383-008), 204 South 1st Street (PIN: 11-23-388-001), 149 South 2nd Street (PIN: 11-23-387-019), 607 Walnut Street (PIN: 11-26-137-002), and 128 Kishwaukee Street (PIN: 11-26-201-011).

The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

C. Approval of the First Amendment to the Intergovernmental Agreement with Winnebago County for a Re-Entry Focused Deterrence Program. This is a program extension with no change in scope or dollar increase. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

D. Approval of an ordinance authorizing the City of Rockford to utilize funds from the Public Water Supply Loan Program at the Illinois Environmental Protection Agency (IEPA) and Application of Loan for Well No. 45 reservoir replacement and site modifications. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

III. RESOLUTIONS 

A. Approval of the Award of Bid: 11th Street Reconstruction Stage 1 to N-Trak Group, LLC, of Loves Park, Illinois in the amount of $12,235,322.00. The contract duration is through October 31, 2025. The funding sources are the 1% Infrastructure Sales Tax and Water Replacement Improvement Account (WRIA) Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

B. Approval of the Award of Engineering Agreement: 11th Street Reconstruction Stage 1 to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the amount of $853,728.00. The contract duration is through Fall 2025. The funding source is the 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

C. Approval of the Award of Bid: Tree Planting Services (Bid No. 1124-PW-110) to Yellowstone Landscape, of Wauconda, Illinois and Lawncare by Walter, Inc., of Rockford, Illinois in the estimated annual amount of $40,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding sources are Sales Tax and Tree Equity Grants for Disadvantaged Communities’ Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

D. Approval and acceptance of the Illinois Housing Development Authority (IHDA) Homeowner Assistance Fund Home Repair (HAFHR) Grant extension for the additional amount of $1,035,000.00 (the new total is $2,460,000.00). The HAFHR program expects to close on the grant extension on January 16, 2025.

This extension will allow the city to complete rehab on 14 additional properties.

Tuneberg asked if specific properties had been identified for the program. S. Leys explained that an application process was conducted for this initiative.

Tuneberg inquired whether there are limitations on the location of properties within Rockford or if the program is simply accepting applications without targeting specific areas. S. Leys clarified that the application is open City-wide, with the primary limitation being that all applicants must be property owners.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

E. Approval and acceptance of the Office of Head Start, Head Start/Early Head Start Continuation Application Grant Award for the period of April 1, 2025 to March

31, 2026. Head Start is also seeking approval of the Self-Assessment Report, Self Assessment Work Plan and Program Goals. The grant does require a Non-Federal cost match of $2,198,476.00. The City of Rockford will receive the below amounts to provide services:

1. $5,292,728.00 - Head Start Program Operations

2. $53,781.00 - Head Start Training and Technical Assistance

3. $3,396,870.00 - Early Head Start Program Operations

4. $50,524.00 - Early Head Start Training and Technical Assistance

Frost asked about the $2.1 million non-federal cost match for the Head Start program and which fund it is coming from. A. Parham explained that the match is met through in-kind contributions, including the value of services provided within Rockford Public Schools, such as the value of the space and associated services.

Additionally, discounts provided by service providers—the difference between their market rate and the discounted rate charged to the program—are also counted as in-kind contributions. Parham clarified that this amount is not sourced from another fund but is reported as in-kind contributions to the federal government.

Frost confirmed that the $2.1 million is entirely in-kind, with no direct payments being made. A. Parham confirmed this. Frost then asked if the numbers listed below the match were a summary of the gross amount for the entire year. A. Parham confirmed that they were.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

F. Approval of the sub-award agreements for the Department of Housing and Urban Development (HUD) Continuum of Care (COC) Emergency Solutions Grant (ESG) to the following partner agencies:

. Inst. For Community Alliances $30,000.00 HMIS,

Administration

2. Shelter Care Ministries $45,420.00 Emergency Shelter Operations and Services, Administration

3. Remedies Renewing Lives $5,000.00 Shelter Operations

The total amount received for the ESG grant was $192,497.00. The Health and Human Services Department will sub grant $75,420.00 and utilize $117,077.00 in funds internally for eligible ESG activities. The Sub-award contracts will begin January 1, 2025 and end December 31, 2025.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

G. Approval and acceptance of the FY 2025 Illinois Department of Transportation (IDOT) Sustained Traffic Enforcement Program (STEP) Grant Award in the amount of $131,814.50. The grant does not require a cost match. The grant term is from October 1, 2024, to September 20, 2025. The grant award, if accepted, will provide funds for Police Department high visibility enforcement and strategy implementation aimed at saving lives and preventing injuries by reducing traffic crashes.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

H. Approval of the Change Order: Fire Station 6 Building Renovation Phase 1 (Bid No. 924-FD-101) to Ringland-Johnson, Inc., of Cherry Valley, Illinois.

Original Amount: $421,035.00

Change Order: $76,238.00 

Amended Amount: $497,273.00 

The change order includes safety and security upgrades through exterior door replacement, a kitchenette to serve the Academy, and asbestos mitigation throughout the Academy and entryways. The funding source is Gaming Tax Revenue.

Meeks asked if the original amount of $421,000 covered the work being discussed, such as the exterior door replacement, or if these items were added later. C. Hagerty explained that the items Frost read were part of a change order, with more significant renovations included in the original contract amount.

Meeks inquired why these items were not included in the initial contract. C. Hagerty clarified that these were bid as alternates, with a base bid awarded first.

Once the gaming tax plan was approved by Council, the revenue source was identified to fund Fire and Police improvements, allowing the City to return and request the alternates be added to the project.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

I. Approval of the Award of Sole Source Contract and Master Services Agreement with CivicPlus for recodification of City of Rockford's Code of Ordinances in the amount of $27,999.97. The contract duration is 12 months. The funding source is the Legal Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

J. Approval of the Award of Contract Renewal - Medical Stop Loss Insurance 2025 to Tokio Marine HCC Insurance, of Houston, Texas for contract amount/rates of $32.21 per employee per month for Single Enrollment and $111.04 per employee per month for Family Enrollment. This is a 20.5% increase as compared to 2024. The total estimated annual premium is $1,235,387.00 based on current number of health insurance participants. The contract duration is one-year. The funding source is the Health Insurance Fund.

Tuneberg commented that a 20% increase in one year is difficult to accept but understandable in today’s market. Tuneberg thanked Ryan Brauns for securing what is believed to be the best contract and invited him to elaborate on the matter.

R. Brauns provided insight into the medical stop-loss and gave an overview of the health plan insurance. Further discussion ensued.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

K. Approval of the Award of RFP: Audit Services to Baker Tilly, of Oak Brook, Illinois in the not-to-exceed amount of $112,300.00. The contract duration is one year (1) with four (4) possible one-year extension options. The funding source is Departmental Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/6/2025 5:30 PM  MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Chad Tuneberg, Aprel Prunty ABSENT: Franklin C. Beach, Jonathan Logemann

IV. ADJOURNMENT 

The meeting was closed at 6:33 PM

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