Rockford Sun

City of Rockford Finance & Personnel Committee met Jan. 27.

Here is the agenda provided by the committee:

I. CALL TO ORDER 

II. INFORMATION ONLY 

A. Change Order: City Wide Street Repairs Group No. 2 – 2024 Concrete to T.C.I. Concrete, of Rockford, Illinois.

Original Amount Contract Amount: $2,138,635.94

Previously Approved Change Order: $60,000.00

Current Proposed Change Order: $266,123.52 

Amended Contract Amount: $2,464,759.46 

Additional work includes: additional earth excavation, retaining walls, curb and gutter repairs, sidewalk, driveway approaches, ADA repairs, and drainage repairs.

III. COMMITTEE REPORTS 

A. Approval of Vouchers in the amount of $12,192,015.34.

B. Proposed sale of City owned property at 4640 West State Street (PIN: 11-19-228- 029) to Taurus Investors LLC for their offer in the amount of $42,000.00.

C. Proposed sale of City owned property at 121 South Main Street (commonly known as The Chick Hotel) (PIN: 11-23-308-015) to Urban Equity Properties for their offer in the amount of $64,000.00.

D. Approval of the State Line Area Narcotics Team (SLANT) Interagency Agreement.

E. Approval of an Intergovernmental Agreement between the City of Rockford and the Village of Cherry Valley for the Annual City-Wide Pavement Marking (Paint) Project. The agreement is through December 30, 2028 with two (2) one-year renewal options.

F. Approval of an Intergovernmental Agreement between the City of Rockford and the City of Belvidere for the Annual City-Wide Pavement Marking (Paint) Project. The agreement is through December 30, 2028 with two (2) one-year renewal options.

IV. RESOLUTIONS 

A. Award of Engineering Agreement: Keith Creek Widening to HR Green, Inc., of McHenry, Illinois in the amount of $640,060.00. The contract duration is from February 3, 2025 to December 30, 2025. The funding source is the CIP General Fund.

B. Award of Bid: City Wide Street Repairs Group No. 1 – 2025 (Arterials) (Bid No: 1124-PW-122) to Rock Road Companies, of Rockford, Illinois in the amount of $9,064,962.81. The contract duration is through August 1, 2025. The funding source is the Fiscal Year Budget Surplus Funds.

C. Award of Construction Engineering Agreement: City-Wide Street Repairs Group 1 2025 (Arterials) to Willett Hofmann and Associates, Inc., of Rockford, Illinois in the amount of $135,026.84. The contract duration is through August 29, 2025. The funding source is Fiscal Year 2023 Budget Surplus Funds.

D. Award of Bid: City-Wide Sidewalk Repairs Package 1 (East) (Bid No: 1224-PW 127) to Norwest Construction, of South Beloit, Illinois in the amount of $215,929.20. The contract duration is through June 13, 2025. The funding source is the 1% Infrastructure Sales Tax.

E. Award of Bid: City Wide Bridge Preservation 2025 (Bid No: 1124-PW-115) to M & M Concrete, of Stockton, Illinois in the amount of $59,814.00. The contract duration is through August 1, 2025. The funding source is Motor Fuel Tax.

F. Award of Design Engineering Agreement: Rock River Stabilization at Jefferson Street Bridge - Esplanade Seawall Repairs to HR Green, Inc., of McHenry, Illinois in the amount of $74,410.00. The contract duration is through August 2025. The funding source is Sales Tax.

G. Award of Design Engineering Agreement: Lower Jefferson Street Rock River Storm Sewer Outlet Reconstruction (East Bank) to HR Green, Inc., of McHenry, Illinois in the amount of $114,508.00. The contract duration is through August 2025. The funding source is the CIP General Fund.

H. Acceptance of the Illinois Emergency Management Agency (IEMA) Emergency Management Performance Grant Award in the amount of $42,884.93. The grant requires a cost match in the amount of $42,884.93. The grant term is from October 1, 2024 through September 30, 2025. The grant funds will be used to pay a portion of the already budgeted salary of the individual designated as the City of Rockford Emergency Management Director.

I. Award of Non-Competitive Contract: virtual Chief Information Security Officer (vCISO) and a Security Analyst to Illumination Consulting, Ltd, of Cherry Valley, Illinois in the estimated annual amount of $170,000.00 (based on hourly rates). The contract duration is one (1) year with three (3) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Information Technology Fund Operating Budget.

J. Amendment to the Professional Services Agreement for Tax Increment Financing (TIF) Consultation - River District TIF District to Ryan, LLC., of Dallas, Texas in the amount of $62,500.00. The amendment expands the engagement scope of the original agreement to add additional parcels to the River District North TIF District. The funding source will be the newly created Main and Mulberry TIF.

K. Approval and Acceptance of Administration of Children and Families, Office of Head Start Change in Scope of Services Application for Head Start/Early Head Start Services in the amount of $8,793,903.00. The grant requires a cost match in the amount of $2,198,476.00. The grant term is from April 1, 2023 to March 31, 2028. This application seeks to reduce our required enrollment, while maintaining our current funding levels.

L. Rescind Award of Bid and Award New Contract (Well House No. 40 Improvements) (Bid No. 1024-W-101) rescinding the award of bid to Sjostrom and Sons, of Rockford, Illinois, the company stated that due to an error in their bid, they would need to remove themselves from the project. Awarding a new contract to Scandroli Construction, of Rockford, Illinois in the amount of $696,696.21. The contract duration is through August 2025. The funding source is the Water Replacement Improvement Account (WRIA).

V. ADJOURNMENT 

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