Rockford Sun

City of Rockford Finance & Personnel Committee met April 14.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Information Only: Department of Housing and Urban Development (HUD), Continuum of Care (COC) - Rosecrance Consolidated Grant Additional Funds in the amount of $218,880.00 (total amount is $1,079,840.00). The grant does require a 25% cost match in the amount of $269,960.00. The grant term is from May 1, 2025 to April 30, 2026. The grant funds will be used to pay Rosecrance for approved client's housing.

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $11,890,885.53.

B. Approval of 2025 Bond Sale for the issuance of $13,750,000.00 in tax exempt General Obligation Bonds (Alternate Revenue Source), for Pursley and Horton lawsuit settlement payments.

IV. RESOLUTIONS

A. Approval and Acceptance of Fiscal Year 2025 and Fiscal Year 2026 - Illinois Department of Human Services - RPSA - Greater Illinois Community Convener Grant Award in the amount of $188,000.00. The award will be issued in two separate agreements covering a 12-month period. Program Year 1 – Part A, provides $47,000 for the period from April 1, 2025, to June 30, 2025, and Program Year 1 – Part B, provides $141,000 for the period from July 1, 2025, to March 31, 2026. The grant award, if accepted, will continue the employment of a full-time City of Rockford employee as Community Convener Program Manager who will work to ensure the success of the project.

B. Award of Bid: City Wide Street Repairs Group No. 3 - 2025 (Concrete) (Bid No. 325-PW-033) to T.C.I. Concrete, of Rockford, Illinois in the amount of $3,363,967.66. The contract duration is through October 3, 2025. The funding source is the 1% Infrastructure Sales Tax.

C. Award of Bid: City-Wide Street Sweeping (Bid No. 225-PW-023) to Elgin Sweeping Services INC., of Elgin, Illinois in the estimated annual amount of $929,500.00 (based on unit pricing). The contract duration is through December 31, 2025 with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Street Department Operating Budget.

D. Award of Bid: Garage Commercial Labor - Medium and Heavy Duty Trucks (Bid No. 225-PW-021) to Interstate Power Systems, and Lakeside International, both of Rockford, Illinois in the estimated annual amount of $50,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Equipment Fund Operating Budget.

E. Award of Joint Purchase Agreement: Telecommunications and Technology Audit Service to The SpyGlass Group, LLC, of Westlake, Ohio in the amount based on Savings and Cost Recovery fee schedule, 50% of any cost recovery, 12 months of future cost savings. The contract duration is one (1) year. The funding source is the Information Technology Fund Operating Budget.

F. Award of Joint Purchase: Panasonic Toughbook's to CDS Office Technologies, of Springfield, Illinois in the amount of $139,352.00. This is a one-time purchase with five (5) years of hardware support included. The funding source is the Information Technology Fund Operating Budget.

G. Award of Non-Competitive Contract: Nitro Pro PDF Software to Nitro Software Inc, of San Francisco, California in the annual amount of $29,400.00. The contract duration is three (3) years. The funding source is the Information Technology Fund Operating Budget.

H. Award of Sole Source Contract: Uniti Fiber to Uniti Fiber, of Little Rock, Arkansas in the annual amount of $33,000.00. The contract duration is ten (10) years. The funding source is the Information Technology Fund Operating Budget.

I. Award of Contract: Emergency Operations Center - Furniture, Fixtures and Equipment (Bid No. 325-FD-032) to Henricksen & Company, of Itasca, Illinois in the amount of $75,221.22. This is a one-time purchase. The funding source is City Match Funds for Congressionally Directed Spending Grant.

J. Award of Contract: Emergency Operations Center - Construction (Bid No. 325- FD-031) to Scandroli Construction, of Rockford, Illinois in the amount of $319,461.00. This is a one-time purchase. The funding source is Congressionally Directed Spending Grant Funds.

K. Award of Sole Source Contract: Police Uniform and Shoes to Uniform Den East, of Loves Park, Illinois in the estimated annual amount of $260,000.00 (based on unit pricing). The contract duration is one (1) year with two (2) one-year extensions. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Police Operating Budgets.

V. ADJOURNMENT

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