Rockford Sun

Village of Pecatonica Village Board met June 3.

Here are the minutes provided by the board:

1. Call to Order – Village President Collin Hardy called the meeting to order at 7:13 p.m. on Tuesday, June 3, 2025, at Village Hall.

2. A moment of Silence observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll Call - A Roll Call was taken. Trustees Bill Determan, Tom Gipe, Tanya Wurtzel, James Green and Heather Squires were present. Trustee Kim Gipe was absent.

Also present: Village President Collin Hardy, Village Treasurer Jordan Hartman, Police Chief Matt Summers, Public Works Director Nick Berry, Village Clerk Darla Stram, Village Engineer Jason Stoll, and Village Attorney Dave Kurlinkus.

5. A quorum was established.

6. Approve May 20, 2025, Regular Board Meeting Minutes

A motion was made by Trustee Squires and seconded by Trustee Green to approve May 20, 2025, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

Approve May 5, 2025, Public Works Committee Meeting Minutes

A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve May 5, 2025, Public Works Committee Meeting Minutes. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

Approve March 5, 2025, Public Safety Committee Meeting Minutes

A motion was made by Trustee Tom Gipe and seconded by Trustee Squires to approve March 5, 2025, Public Safety Committee Meeting Minutes. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

Approve May 13, 2025, Finance Committee Meeting Minutes

A motion was made by Trustee Determan and seconded by Trustee Wurtzel to approve May 13, 2025, Finance Committee Meeting Minutes as corrected. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

7. Additions/Corrections to the Agenda – None.

8. Approval of Agenda –

A motion was made by Trustee Determan and seconded by Trustee Green to approve the agenda. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

9. Call to the Public – None.

Agenda Items

A. Village President’s Items – None.

B. Unfinished Business – None.

C. New Business –

1. 2025-07 An Ordinance Provided for the Appropriation of Funds for the Operation of the Village of Pecatonica in the County of Winnebago and State of Illinois for the Fiscal Year Beginning May 1, 2025, and ending April 30, 2026 -1st Reading

A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to waive the Rules. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

A motion was made by Trustee Determan and seconded by Trustee Squires to approve Ordinance 2025-07, an ordinance provided for the appropriation of funds for the operation of the Village of Pecatonica in the County of Winnebago in the State of Illinois for the fiscal year beginning May 1, 2025, and ending April 30, 2026. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

D. Legal (Attorney Kurlinkus) – None.

E. Finance – Bill Determan, Liaison

1. Approval of Changes to the Employee Handbook – No action.

2. Approval of Purchase of Trustee Computers – No action.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, June 24, 2025, at 6:00 p.m.

G. Public Works – Tom Gipe, Liaison

1. Approve Purchase of New Public Works Truck –

A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve the purchase of a new Public Works truck from Bocker for $46,737.70. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

2. Approve Bennett Pay Application #14 (Final) for Well #3 in the amount of $51,170.17

A motion was made by Trustee Tom Gipe and seconded by Trustee Squires to approve the Bennet Pay Application #14 (Final) for Well #3 in the amount of $51,170.17. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

H. Public Safety – Heather Squires, Liaison

1. Chairman’s Report – None.

2. Police Department Report – None.

3. Discussion and Acceptance of Body Camera Grant –

A motion was made by Trustee Determan and seconded by Trustee Green to empower the Police Chief to sign the grant application for the reimbursement of the body cameras in the amount of $8,291. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

I. Economic Development Committee – Kim Gipe, Liaison

1. Approval of the Recommendations for Business Grant Award

a. Green Light Floral –

A motion was made by Trustee Determan and seconded by Trustee Green to approve the grant application for Green Light Floral in the amount of $2,500. Discussion. A roll call vote was taken. Trustees Tom Gipe, Determan, and Green voted yes. Trustees Wurtzel and Squires voted no. Motion failed 3-2-1.

A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to reconsider the grant application for Green Light Floral in the amount of $2,500. A roll call vote was taken. Trustees Tom Gipe, Determan, Green, and Squires voted yes. Trustee Wurtzel voted no. Motion approved 4-1-1.

b. The Bicycle Hub, LLC –

A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to approve the grant application for The Bicycle Hub, LLC in the amount of $2,500. Discussion. A roll call vote was taken. Trustees Tom Gipe, Determan, Green, and Squires voted yes. Trustee Wurtzel voted no. Motion approved 4-1-1.

J. Treasurer (Jordan Hartman) –

Jordan clarified that only the Trustees who were on the board during the last fiscal year ending April 30 will receive a Board Questionnaire for the auditors.

1. A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to approve Warrant List #43 Regular Board June 3, 2025, in the amount of $313,908.12. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

2. A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve Warrant List #44 GASB Credit Card 4/23/25 – 5/23/25 in the amount of $1,868.31. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 5-0-1.

3. A motion was made by Trustee Squires and seconded by Trustee Tom Gipe to approve the Payroll for the Period Ending May 18, 2025, in the amount of $35,929.51. No discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

K. Clerk’s Items (Darla Stram) –

Darla reminded the Trustees to check their mailboxes and that registration for IML starts June 16th.

L. Executive Session- None.

M. Action on Items Arising Out of Executive Session – None.

N. Adjournment

A motion was made by Trustee Green and seconded by Trustee Squires to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 7:44 p.m.

https://www.villageofpecatonica.com/wp-content/uploads/2025/06/2025-06-03-Regular-Board-1.pdf