Rockford Sun

City of Rockford Finance & Personnel Committee met July 14.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Information Only: Emergency Repair - Engine/Pumper Unit #1038 to MacQueen Equipment, LLC, of Saint Paul, Minnesota in the amount of $55,987.71. This is a one-time repair. The funding source is the Fire Department Operating Budget.

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $32,655,045.90.

B. Approval of a Lease Agreement between the City of Rockford and the Friends of Coronado (FOC). The lease term is for five (5) years, with two (2) additional five year renewal options under the same general terms and conditions. The annual rent amount is $1.00, in recognition of FOC’s ongoing promotional efforts and its commitment to raise $100,000.00 annually for capital improvements to the Coronado Theatre.

C. Acceptance of Intergovernmental Agreement (IGA) between the City of Rockford and Rockford Area Venue and Entertainment Authority (RAVE) for the Arena, Coronado Theatre, and Davis Park. The agreement is through September 30, 2031. The City will retain responsibility of capital improvements for Coronado in excess of $75,000.00 annually and Davis Park in excess of $50,000.00 annually as the owner of the buildings/properties.

IV. RESOLUTIONS

A. Award of Joint Purchasing Contract: Zetron Dispatch Consoles to GenComm Inc., of Johnsburg, Illinois in the amount of $574,742.55. This is a one-time purchase with five (5) years of hardware support included. The funding source is the Congressionally Directed Spending Grant.

B. Award of Joint Purchasing Contract: Panasonic Toughbooks to CDS Office Technologies, of Itasca, Illinois in the amount of $40,660.00. This is a one-time purchase with five (5) years of hardware support included. The funding source is the Congressionally Directed Spending Grant.

C. Change Order: Professional Services for Architectural Design of Fire Stations 1, 6, and 11 Renovations to Larson & Darby Group, of Rockford, Illinois.

Original Amount: $240,000.00

Change Order: $67,400.00

Amended Amount: $307,400.00

The change order includes updates and upgrades to the bunk room, toilet facilities, locker room, and other renovations aimed at enhancing livability and usability at the Fire Stations. The funding source is American Rescue Plan Act (ARPA) funds.

D. Award of Engineering Agreement: Fire Station 10 to Willett Hofmann, of Rockford, Illinois in the amount of $1,047,177.01. The contract duration is through 2027. The funding source is 2022 Budget Surplus Funds.

E. Award of Non-Competitive Contract: 2025 Light Duty City-Wide Vehicles to Anderson Rock River Ford, of Rockford, Illinois in the amount of $639,168.00. This is a one-time purchase. The funding sources are Capital Lease Funds and Various Divisions (Mayor, Construction & Development, Property, Street, Traffic & Water) Capital Budgets.

F. Change Order: Electrical Services (Bid No. 225-PW-019) to Miller Engineering, and William Charles Electric, both of Rockford, Illinois, and Helm Electric, of Freeport, Illinois.

Original Amount: $35,000.00

Change Order: $130,000.00

Amended Amount: $165,000.00 (estimated annual amount based on unit pricing)

The change order is due to advancements in public safety communications infrastructure upgrades and the need for electrical upgrades. The funding source is the Property Fund Operating Budget and Fire Department Operating Budget.

G. Change Order: Madison Street Streetscape Phase 1 to N-TRAK Group, LLC, of Loves Park, Illinois.

Original Amount: $4,531,333.56

Change Order: $41,400.00

Amended Amount: $4,572,733.56

The change order includes storm sewer work that is part of a future project included in the Storm Water and Drainage chapter of the CIP. The funding sources are the 1% Infrastructure Sales Tax, Water Replacement & Improvement Account (WRIA) Funds, and DCEO (Rebuild Downtowns and Main Streets Grant).

H. Award of Bid: Southworth Court Reconstruction - 2025 (Bid No. 525-PW-067) to Northern Illinois Service Co., of Rockford, Illinois in the amount of $233,267.15. The contract duration is through September 5, 2025. The funding source is the 1% Infrastructure Sales Tax.

I. Award of Joint Purchasing Contract: Rental & Cleaning of Uniforms, Floor Mats, and Shop Towels to Cintas Corporation, of Rockford, Illinois in the estimated annual amount of $47,500.00 (based on unit pricing). Annual price adjustments for CPI considered at contract renewal only. The contract duration is one (1) year with four (4) possible one-year extension options. The funding source is various department Operating Budgets.

J. Award of Bid: Demolition of 7XX 18th Street (PIN: 11-25-283-004) (Bid No. 425-CD-045) to Northern Illinois Service, of Rockford, Illinois in the amount of $45,810.00. The contract duration is through the completion of the project. The funding source is American Rescue Plan Act (ARPA) Funds.

K. Award of Professional Services Agreement: Tax Increment Financing (TIF) Consultation for Rockford South Industrial TIF to Ryan, LLC, of Dallas, Texas in the amount of $42,500.00.

L. Award of Non-Competitive Contract: Building Code Consulting Services and Backup Code Official Duties to Fire Consultants, Inc., of Elgin, Illinois in the amount of $9,600.00 per month for 3-6 months for Building Code Consulting Services and $9,600.00-$10,800.00 per month for Backup Code Official Services (if needed). The contract duration is 6 months. The funding source is the Construction Services & Development Operating Budget.

M. Award of Bid: Police Firearms Purchase (Bid No. 525-PD-057) to Kiesler Police Supply, of Jeffersonville, Indiana in the amount of $257,800.00. This is a one time purchase. The funding source is the Police Department Operating Budget.

N. Award of Bid: Davis Park Site Improvements (Bid No. 525-PW-049) to Stenstrom Excavation of Rockford, IL, in the amount of $7,613,842.60. The contract duration is through the completion of the project. The funding source is the DCEO Grant (Rep. Stadleman via GOROCKFORD), DCEO Grant (Rep. West via GOROCKFORD), DCEO TAP Grant, DCEO Grant (Rep. Stadleman), DCEO TAP Grant (Rep. Stadleman), Redevelopment Funds (less Lorden Building Demo), CIP Funds, RPD Foundation Funds (not yet secured), and 2022 General Fund Budget Surplus Allocation.

V. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=4197&Inline=True