Rockford Sun

Village of Pecatonica Village Board met June 17.

Here are the minutes provided by the board:

1. Call to Order – Village President Collin Hardy called the meeting to order at 6:00 p.m. on Tuesday, June 17, 2025, at Village Hall.

2. A moment of Silence observed.

3. The Pledge of Allegiance to the American Flag was recited

4. Roll Call - A Roll Call was taken. Trustees Bill Determan, Kim Gipe, Tom Gipe, Tanya Wurtzel, James Green, and Heather Squires were present.

Also present: Village President Collin Hardy, Village Treasurer Jordan Hartman, Police Chief Matt Summers, Village Clerk Darla Stram, and Village Attorney Dave Kurlinkus.

5. A quorum was established.

6. Approve June 3, 2025, Committee of the Whole Minutes

A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to approve June 3, 2025, Committee of the Whole Minutes. No discussion. A roll call vote was taken. Trustees Determan, Tom Gipe, Wurtzel, Green and Squires voted yes, Trustee Kim Gipe abstained. Motion approved 5-0-1.

Approve June 3, 2025, Regular Board Meeting

A motion was made by Trustee Tom Gipe and seconded by Trustee Squires to approve June 3, 2025, Regular Board Meeting Minutes. No discussion. A roll call vote was taken. Trustees Determan, Tom Gipe, Wurtzel, Green and Squires voted yes, Trustee Kim Gipe abstained. Motion approved 5-0-1.

7. Additions/Corrections to the Agenda – Add under Village Presidents Items Scott Franco of Surf Internet Presentation.

8. Approval of Agenda –

A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve the agenda as amended. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

9. Call to the Public – None.

Agenda Items

A. Village President’s Items –

1. Scott Franco of Surf Internet

Mr. Franco discussed the plans for Surf Internet to offer fiber optic internet to the Village of Pecatonica. The board asked that he email over references from villages they have worked with. This will be discussed further by the board at upcoming meetings.

2. Discuss Recommendation from Sikich, LLC regarding Bank Reconciliation

Jordan Hartman Village Treasurer discussed the recommendation from Sikich, LLC to reconcile the bank accounts for the past fiscal year. Discussion.

A motion was made by Trustee Determan and seconded by Trustee Kim Gipe to approve the recommendation from Sikich to have them complete the last fiscal year’s bank reconciliation. Discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0. Trustee Determan requested that Jordan inform him on cost as soon as it is made available.

B. Unfinished Business – None.

C. New Business –

1. 2025-08 An Ordinance Authorizing the Sale and/or Disposal of Personal Property Deemed Surplus by the Village of Pecatonica, Illinois-1st Reading.

A motion was made by Trustee Determan and seconded by Trustee Tom Gipe to waive the Rules. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

A motion was made by Trustee Determan and seconded by Trustee Kim Gipe to approve Ordinance 2025-08 An Ordinance Authorizing the Sale and/or Disposal of Personal Property Deemed Surplus by the Village of Pecatonica, Illinois. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

D. Legal (Attorney Kurlinkus) –

Attorney Kurlinkus reviewed the Ordinance regarding the Economic Development Committee; he went over the Voting ability of the Committee at large members. Discussion.

E. Finance – Bill Determan, Liaison

1. Chairmans Report- None.

2. Review Current Financials- The board reviewed the financial reports. Discussion.

3. Discussion and Approval of Purchase of Trustee Computers –

Trustee Determan reviewed the quote from Rockford IT and two additional quotes. Discussion.

A motion was made by Trustee Determan and seconded by Kim Gipe to approve the purchase of 4 Lenovo Chromebooks through Rockford IT and approve the set up for each not to exceed $1600.00 in total. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

F. Planning Commission / Zoning Board

1. Next Meeting: Tuesday, June 24, 2025, at 6:00 p.m.

G. Public Works – Tom Gipe, Liaison

1. Chairmans Report– None.

2. Engineer’s Report- The board reviewed the Engineer’s report provided.

H. Public Safety – Heather Squires, Liaison

1. Chairman’s Report – None.

Chief Summers informed the board that the new Durango is getting upfitted and should be ready in a couple of weeks to be put into service. He is also working with PSN (Payment Service Network) to be able to offer paying citations online through our website. Discussion.

I. Economic Development Committee – Kim Gipe, Chairman

1. Next Meeting: Monday July 14, 2025, at 6:00 p.m.

2. Chairman’s Report- Chairman Kim Gipe discussed the donations that were approve at the last Economic Development Committee Meeting. The Pecatonica Library received an additional donation of $1,200.00 for the summer reading program, The Pecatonica Food Pantry received their yearly donation in the amount of $1,200.00 for the fuel to drive to Bloomington to pick up supplies and The American Legion Post 197 received a donation in the amount of $1,500.00 to help support their 100th Anniversary Celebration. She also discussed the upcoming Labor Day Celebration, the committee discussed having the event and voted to continue the event this year. Discussion.

3. Discussion and Possible Approval of Street Closure for First Baptist Church

The board discussed Street Closure application. A motion was made by Trustee Wurtzel and seconded by Trustee Green to approve the street closure for June 28, 2025, for the First Baptist Church Annual Family Fun Event. Discussion A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

J. Treasurer (Jordan Hartman) –

1. A motion was made by Trustee Kim Gipe and seconded by Trustee Tom Gipe to approve Warrant List #45 Regular Board June 17, 2025, in the amount of $80,561.99. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 6-0-0.

2. A motion was made by Trustee Tom Gipe and seconded by Trustee Determan to approve the Payroll for the Period Ending June 1, 2025, in the amount of $32,678.17. No discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 6-0-0.

K. Clerk’s Items (Darla Stram) –

Darla included in the Packets the IML Registration and additional information regarding the Conference. Registration began June 16th. She would like to have everyone who plans to attend have their completed registration form turned in by the end of August.

L. Executive Session- None.

M. Action on Items Arising Out of Executive Session – None.

N. Adjournment

A motion was made by Trustee Tom Gipe and seconded by Trustee Kim Gipe to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 6:55 p.m.

https://www.villageofpecatonica.com/wp-content/uploads/2025/07/2025-06-17-Regular-Board.pdf