Rockford Sun

City of Rockford Finance & Personnel Committee met Aug. 25.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Quarterly Investment Report - June 30, 2025.

B. Financial Discussion - July 2025.

III. COMMITTEE REPORTS

A. Approval of vouchers in the amount of $11,259,862.65.

B. Approval of Lease Agreement with Emerald Property Management in the amount of $9,000.00. The agreement does not require a cost match. The lease term is for one (1) year. The lease agreement, if accepted, will provide transitional housing per the requirement of our current grant IMPACT (Integrated Mobile Partners Action Crisis Team) through Winnebago County Community Mental Health Board (WCCMHB). The funding source is the WCCMHB grant.

IV. RESOLUTIONS

A. Approval of the Application and Award Acceptance of the Illinois Department of Commerce and Economic Opportunity Community Services Block Grant (CSBG) in the amount of $1,105,405.00. The grant does not require a cost match. The grant term is from January 1, 2026 to June 30, 2027. The grant award, if accepted, will provide funds to develop and implement programs to assist low-income residents in working towards family stabilization and self-sufficiency.

B. Award of RFP: Brownfields Redevelopment Assessment Consultant (RFP No. 625-CD-071) to Fehr Graham, of Rockford, Illinois in the amount of $482,000.00. The contract duration is through September 30, 2029, with one (1) possible one year extension option. The funding source is the United States Environmental Protection Agency (USEPA) Brownfields Assessment Grant.

C. Award of Joint Purchasing Contract: 2025 Light Duty City-Wide Vehicles Group #2 to Enterprise Fleet Management Inc., of Saint Louis, Missouri in the amount of $619,280.00. The contract duration is 60 months. The funding sources are Various Divisions Capital Lease Budgets.

D. Award of Joint Purchase Contract: Vactron Hydro-Vacuum Excavator to Vermeer Midwest, of Aurora, Illinois in the amount of $146,797.67 (including 2 additional years of parts and labor warranty). This is a one-time purchase. The funding source is Water Division - Capital Lease Funds.

E. Award of Joint Purchase Contract: Skid Steer Loader to Bobcat of Rockford, of Cherry Valley, Illinois in the amount of $54,155.50. This is a one-time purchase. The funding source is Street Department - Capital Lease Funds.

F. Award of Joint Purchase Contract: Rotary Boom Mower Attachment to Bobcat of the Coulee Region Inc., of Dresbach, Minnesota in the amount of $39,990.00. This is a one-time purchase. The funding source is Street Department - Capital Lease Funds.

G. Award of Bid: Public Works Materials (Bid No. 625-PW-082) to Northern Illinois Service, of Rockford, Illinois; N-Trak Group, of Loves Park, Illinois; and Rock Road Companies, of Janesville, Wisconsin in the estimated annual amount of $200,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is Departmental Operating Budgets.

H. Award of Bid: Snow Removal - Municipal Sidewalks (Bid No. 725-PW-092) to DGO Services of Wheeling, Illinois in the estimated annual amount of $100,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Departmental Operating Budgets.

I. Reject All, Take New Bids: North Main Street Handrail Replacement. Due to higher than anticipated bids, the project needs to be rebid after revision of its scope.

J. Award of Bid: City Wide Street Repairs Group No. 6 - 2025 (Parking Lots) (Bid No. 825-PW-097) to Norwest Construction, of South Beloit, Illinois in the amount of $405,799.21. The contract duration is through October 17, 2025. The funding sources are American Rescue Plan Act (ARPA) Funds and Casino Funds.

K. Award of Bid: Police Uniform and Shoes (Bid No. 725-PD-089) to Uniform Den East, of Loves Park, Illinois and Ray O’Herron, of Danville, Illinois in the estimated annual amount of $200,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Police Department Operating Budget.

L. Award of Sole Source Contract: Vehicle Barriers to Meridian Rapid Defense Group Sales LLC, of Pasadena, California in the amount of $437,662.74. This is a one-time purchase. The funding source is the Redevelopment Fund.

M. Award of Non-Competitive Contract: US Solar Community Solar to US Solar, of Minneapolis, Minnesota at no upfront costs to the City (15% rebate on energy produced, applied to our account balance directly by ComEd). The contract duration is 20 years.

V. ADJOURNMENT

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