Rockford Sun

City of Carlyle Finance Committee met Sept. 22.

Here are the minutes provided by the committee:

Call to Order/Roll Call

The meeting was called to order by Chairman Jeremy Weh on Monday, September 22, 2025, at 6:30 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Jeremy Weh and Jeff Taylor. Others present included Brandon Pieron, Bruce Hilmes, Scott Diekemper, Jim McClaren, Brad Myers, Mayor Judy Smith, and Martha Reinkensmeyer.

Approval of Minutes

After reviewing the minutes of the September 8, 2025, meeting, Jeff Taylor made a motion to approve the minutes. Jeremy Weh seconded the motion. After a voice vote, all were found in favor.

Approve Purchase of 2021 Chevrolet Equinox

Mayor Smith stated that the Equinox would replace the Ford Explorer that the Water and Sewer Department is currently using. K&J Chevrolet is charging $19,065.00 for the vehicle. Jeremy Weh made a motion to recommend that council purchase the 2021 Chevrolet Equinox from K&J Chevrolet for $19,065.00. Jeff Taylor seconded the motion.

Approve Christmas in Carlyle Shirt Design

After reviewing the proposed designs, Jeremy Weh made a motion to send Option Two to council for approval. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Approve Transferring Gambling Revenue into Revolving Loan Fund

Brad stated that the Revolving Loan Fund has gotten low and there is the possibility of more requests for loans. The gambling revenue is not earmarked for any specific thing, and a portion of it could be put into the Revolving Loan Fund. After some discussion, Jeremy Weh made a motion to recommend that council transfer $100,000.00 from gambling revenue to the Revolving Loan Fund. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Approve Payment to Charlie Schaeffer for Rental/Purchase of Concrete Saw

Mayor Smith stated that the city currently owes Charlie Schaeffer $8,125.00 for the rental of his concrete saw. For an additional $2,000.00, the city has the option to purchase the saw from Charlie Schaeffer. The city owns a concrete saw, but the motor blew. Mayor Smith explained that the motor could be replaced on this saw. However, she would still like to see the city purchase the other saw from Charlie Schaeffer so that multiple departments could have access to saws at the same time. Jeff Taylor made a motion to pay Charlie Schaeffer $8,125.00 for the cost of renting the concrete saw, along with the additional $2,000.00 to purchase it. His motion also included searching for a replacement motor for the saw the city currently owns. Jeremy Weh seconded the motion. After a voice vote, all were found in favor.

Approve/Discussion of Searching for a New Motor for Current Concrete Saw

See the above agenda item.

Allocate Money for Yearly Sidewalk Replacement & New Sidewalks

Brad stated that he would like to set aside $50,000.00 for next year’s budget to be allocated for a sidewalk repair program. The city would pay half of the cost to repair a sidewalk, and the residents would pay the other half. A discussion was held on whether to contract out the sidewalk repairs. It was determined that if the work is contracted out, an RFP would be needed. It was also determined that the sidewalks along Old 50 should be a priority since IDOT will be putting in handicap ramps as they resurface Old 50. Jeremy Weh made a motion to recommend that council set aside $50,000.00 in next year’s budget for a sidewalk repair program. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Unfinished Business

There was no unfinished business.

New Business

There was no new business.

Any Other Comments

There were no any other comments.

Public Comments

There were no public comments

Executive Session

There was no executive session.

Adjournment

With no further business to discuss, Jeremy Weh made a motion to adjourn. Jeff Taylor seconded the motion. Finding all in favor, the meeting adjourned at 6:55 p.m.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#