Rockford Sun

City of Rockford City Council met Nov. 17.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

II. PROCLAMATIONS

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Andrea Hinrichs, Housing and Program Manager, regarding the 2026 Annual Action Plan, Citizen Participation Plan and Amendments to 2020-2024 Annual Action Plan.

Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Zoning Board of Appeals’ Agenda for the meeting to be held on November 18, 2025 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on November 24, 2025.

Referred to Code and Regulation Committee.

2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on November 18, 2025 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on November 24, 2025.

Referred to Code and Regulation Committee.

3. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the annexation of 5581 Montague Road.

Referred to Code and Regulation Committee.

4. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding upcoming special event for Festival of Lights.

Referred to Code and Regulation Committee.

5. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding a request to vacate the Right-of-Way for 203 South Rockford Avenue. Referred to Code and Regulation Committee.

6. Memorandum from Scott Capovilla, Planning and Zoning Manager, regarding the Final Plat of St. Luke’s Missionary Baptist Church of Rockford Subdivision.

Referred to Code and Regulation Committee

C. Finance and Personnel Committee

1. Memorandum from Timothy Hinkens, City Engineer, regarding the approval of the 2026-2030 Capital Improvements Program (CIP).

Referred to Finance and Personnel Committee.

2. Memorandum from Jennifer Cacciapaglia, Mayor’s Office of Domestic and Community Violence Prevention, regarding the acceptance of Expanding Multi-Disciplinary Efforts Illinois Criminal Justice Information Authority grant award at the Family Peace Center to Combat Domestic Violence.

Referred to Finance and Personnel Committee.

3. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding the acceptance of two Sub Recipient Agreements through Continuum of Care (COC) PY24 approved grant.

Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Prophet Yusef

2. John Tac Brantley

3. Steven McMaster

4. Paul Goddard

5. Denzil Wynter

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of Plat No. 6 of Walmart Subdivision.

The developer is creating an out lot in the Ashley Furniture Center parking lot for a two-lot plat. The site was approved for a drive-thru coffee shop.

2. Committee recommends approval of the request for an Honorary Street Name Change renaming a portion of Court Street from Montague Road to Knowlton Street. The request is for a designation of Paul L. Wixom Way in honor of Paul L. Wixom, former Principal of Montague and Martin Luther King Jr. Elementary Schools. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of the request for a Text Amendment to the City of Rockford Code of Ordinances prohibiting the sale of 7-Hydroxymitragynine (7-OH). The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $10,147,712.20 as approved at the Finance and Personnel Committee meeting held on November 10, 2025.

2. Committee recommends approval of the 2026 Budget and Appropriation Ordinance. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of the 2025 Proposed Tax Levy Ordinance. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of the 2025 Property Tax Abatement Ordinance. The Legal Director shall prepare the appropriate ordinance.

5. Committee recommends approval of the 2026 Fee Schedule. The Legal Director shall prepare the appropriate ordinance.

6. Committee recommends approval of the 2026 Salary Ordinance. The Legal Director shall prepare the appropriate ordinance.

7. Committee recommends approval of the Third Amended and Restated Lease Agreement between the City of Rockford and 303 North Main Street, LLC for the lease of 303 North Main Street from July 1, 2025 to November 30, 2030. The Legal Director shall prepare the appropriate ordinance.

8. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and the State of Illinois to utilize space for 303 North Main Street from December 1, 2025 to November 30, 2030. The Legal Director shall prepare the appropriate ordinance.

9. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for Madison Street (Phase 2) in the total amount of $296,300.00 which will be reimbursed to the city at 100%. The Legal Director shall prepare the appropriate ordinance.

10. Committee recommends approval of the Third Amendment to an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the City Well Wastewater Discharge Agreement. The Legal Director shall prepare the appropriate ordinance.

11. Committee recommends approval and acceptance of the Omni Rockford, LLC Lease Agreement in the amount of $57,600.00. The agreement does not require a cost match. The lease term is for one (1) year. The Legal Director shall prepare the appropriate ordinance.

VI. OFFICERS REPORTS

VII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

1. Committee recommends approval of the authorization for acceptance of the Line Item Appropriation Grant in the amount of $1,000,000.00 from State Senator Stadelman for the Davis Park Improvements (Phase 1). If approved, DCEO would reimburse the city’s construction costs with these grant funds.

B. Code and Regulation Committee

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Fire Station 11 Renovation (Bid No. 925-FD-106) to Stenstrom Construction, of Rockford, Illinois in the amount of $650,600.00. The contract duration is one (1) year. The funding source is American Rescue Plan Act (ARPA) Funds.

2. Committee recommends approval of the Award of Bid: Jefferson Street Rock River Bank Stabilization (Bid No. 1025-PW-114) to Semper Fi Land, Inc., of Yorkville, Illinois in the amount of $249,781.72. The contract duration is through April 1, 2026. The funding source is the 1% Infrastructure Sales Tax.

3. Committee recommends approval of the Award of Engineering Agreement: 6th Street and 9th Street Two-Way Conversions (Railroad Coordination) to Crawford, Murphy, and Tilly, Inc., of Rockford, Illinois in the amount of $48,485.00. The contract duration is through December 31, 2027. The funding source is the 1% Infrastructure Sales Tax.

4. Committee recommends approval of the Award of RFP: Parking Management (RFP No. 825-PW-103) to ABM Parking Services, of Chicago, Illinois in the estimated annual amount of $1,361,842.00. The contract duration is five (5) years with two (2) additional one-year extension options. The funding source is the Parking Fund.

5. Committee recommends approval of the Award of Non-Competitive Contract: InTime Scheduling and Timekeeping Software System to InTime Services Inc., of Vancouver, British Columbia, Canada in the amount of $116,328.00. The contract duration is one (1) year with two (2) possible one-year extension options. The funding source is the Police Department Operating Budget.

6. Committee recommends approval of the Illinois Municipal Retirement Fund (IMRF) Resolution to allow service credit for military service prior to participation.

7. Committee recommends approval of the funding of $100,000.00 to food pantries as a reallocation of American Rescue Plan Act (ARPA) funds from Major Corridor Signage Program.

VIII. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

B. Code and Regulation Committee

1. An ordinance approving an Honorary Street Name Change renaming a portion of Court Street from Montague Road to Knowlton Street. The request is for a designation of Paul L. Wixom Way in honor of Paul L. Wixom, former Principal of Montague and Martin Luther King Jr. Elementary Schools.

2. An ordinance approving a Text Amendment to the City of Rockford Code of Ordinances prohibiting the sale of 7-Hydroxymitragynine (7-OH).

C. Finance and Personnel Committee

1. An ordinance approving the 2026 Budget and Appropriation Ordinance. 2. An ordinance approving the 2025 Proposed Tax Levy Ordinance. 3. An ordinance approving the 2025 Property Tax Abatement Ordinance. 4. An ordinance approving the 2026 Fee Schedule.

5. An ordinance approving the 2026 Salary Ordinance.

6. An ordinance approving the Third Amended and Restated Lease Agreement between the City of Rockford and 303 North Main Street, LLC for the lease of 303 North Main Street from July 1, 2025 to November 30, 2030.

7. An ordinance approving an Intergovernmental Agreement between the City of Rockford and the State of Illinois to utilize space for 303 North Main Street from December 1, 2025 to November 30, 2030.

8. An ordinance approving an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for Madison Street (Phase 2) in the total amount of $296,300.00 which will be reimbursed to the city at 100%.

9. An ordinance approving the Third Amendment to an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the City Well Wastewater Discharge Agreement.

10. An ordinance approving the Omni Rockford, LLC Lease Agreement in the amount of $57,600.00. The agreement does not require a cost match. The lease term is for one (1) year.

IX. CLOSED SESSION

A. Motion to Convene into Closed Session to discuss Labor Negotiations and Pending Litigation matters

X. ADJOURNMENT

https://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=4290&Inline=True