Rockford Sun

Village of Pecatonica Board of Trustees met Oct. 28.

Here are the minutes provided by the board:

1. Call to Order. Village President Bill Smull called the meeting to order at 6:31 p.m.

2. Moment of Silence.

3. Pledge of Allegiance.

4. Roll call taken. Trustees present: Bill Determan, Marilyn Wilke, Kathy Doty, Tom Gipe and Gerald Howard. Trustee Tom Heister was absent.

Others present: Village Clerk Gwenn Shirley, Public Works Director Nick Berry, and Treasurer Bernie Mrugala were in attendance. Attorney Tom Green attended virtually.

5. A Quorum was established.

6. President Smull announced that Trustee Heister notified him that he would like to attend the meeting via electronic means due to his work schedule.

A motion was made by Trustee Wilke and seconded by Trustee Howard to allow Trustee Heister to attend the meeting electronically. Discussion. A roll call vote taken. Trustees Determan, Wilke, Doty, Gipe and Howard voted yes. Motion passed 5-0-1.

Trustee Heister is present electronically at 6:34 p.m.

7. Call to the Public. No one signed in, no emails received, no letters were in the Village Hall drop box.

Agenda Items

1. 2021-44 An Ordinance Continuing the Declaration of a Local State of Emergency in the Village of Pecatonica, Illinois – 1st Reading -

A motion was made by Trustee Determan and seconded by Trustee Howard to suspend the rules to approve Ordinance 2021-44. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

A motion was made by Trustee Wilke and seconded by Trustee Determan to approve Ordinance 2021-44. Discussion. A roll call vote was taken. Trustees Howard, Determan and Wilke voted yes. Trustees Doty, Gipe and Heister voted no. President Smull voted yes. Motion passed 4-3-0.

2. 2021-45 An Ordinance Amending Title XI, “Business Regulations”, Chapter 110. “Licensing and Permits”, Section 110.204, “Where Permitted” of the Mural and Fence Art Permit Ordinance of the Village Code of the Village Pecatonica, Illinois – 1st Reading

A motion was made by Trustee Determan and seconded by Trustee Wilke to suspend the rules to approve Ordinance 2021-45. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

A motion was made by Trustee Howard and seconded by Trustee Wilke to approve Ordinance 2021-45. Discussion. A roll call vote was taken. Trustees Heister, Howard, Determan and Wilke voted yes. Trustees Doty and Gipe voted no. Motion passed 4-2- 0.

3. Approve Engineer’s Payment Request No. 5 in the amount of $305,209.48 to Kelsey Excavating, Inc. on the project known as Pecatonica Water System Improvements –

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Engineer’s payment request No. 5 in the amount of $305,209.48 to Kelsey Excavating, Inc. on the project known as Pecatonica Water System Improvements. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

4. Approve Engineer’s Change Order No. 1 in the amount of $94,281.20 for Kelsey Excavating, Inc. on the project known as Pecatonica Street Improvements -

A motion was made by Trustee Determan and seconded by Trustee Gipe to approve Engineer’s change order No. 1 in the amount of $94,281.20 for Kelsey Excavating, Inc. on the project known as Pecatonica Street Improvements. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

5. Approve Engineer’s Payment Estimate No. 3 in the amount of $396,627.39 to Kelsey Excavating , Inc. on the project known as Pecatonica Street Improvements –

A motion was made by Trustee Howard and seconded by Trustee Determan to amend the amount of Engineer’s payment estimate No. 3 to Kelsey Excavating, Inc. on the project known as Pecatonica Street Improvements to $317,738.79. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

A motion was made by Trustee Determan and seconded by Trustee Wilke to approve Engineer’s payment estimate No. 3 in the amount of $317,738.79 to Kelsey Excavating Inc. on the project known as Pecatonica Street Improvements. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

Special Meeting Minutes

Thursday, October 28, 2021

6. Warrant List #878 Manual Check (attachment)        $ 1,023.99

Warrant List #878 October 28, 2021 (attachment)     $ 12,074.67

Warrant List #879 October 28, 2021 (attachment)    $317,738.79

Total                                                               $ 330,837.45

A motion was made by Trustee Wilke and seconded by Trustee Determan to approve the total Warrant list for $330,837.45. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.

7. Executive Session – None

8. Action on Items Arising out of Executive Session – None.

9. Adjournment -A motion made by Trustee Determan and seconded Trustee Doty adjourn at 6:51 p.m. All Trustees voted aye. Motion passed 6-0-0.

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