Rockford Sun

City of Rockford Finance & Personnel Committee met June 26.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: G. Torina, J. Wilkins, K. Hoffman, B. Rose I. Barrios, G. Meeks, M. Bonne Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, O. Carter, T. Hughes, T. Hinkens, C. Bailey

Interested Parties and Media

Invocation

The Invocation was led by EJ Parham of St. Paul Church of God.

Pledge of Allegiance

Public Speakers

1. Prophet Yusef recited scripture and spoke about bringing out the best in youth.

2. Stanley "Curly" Thompson spoke about being evicted from the Lafayette Hotel for renovations and defending the citizens.

3. Flossie Hoarde stated she had signed up to speak for her endorsement of Lavonne Williams for the Thirteenth ward alderperson.

4. Venita Hervey voiced her support for the Barber Colman Development Agreement.

5. Tina Renee spoke about Voices of Inspiration and their mission and their needs.

II. INFORMATION ONLY

A. Financial Discussion - May 2023

Director Hagerty stated the year-to-date budget report shows continued growth in the general fund revenues, we are currently 12% over budget on revenue collections. For expenses, we are approximately 11% under budget year-to-date. CIP sales tax is $505,000 over budget and motor fuel tax receipts are $351,000 under budget. The redevelopment fund is 24% over budget.

RESULT: DISCUSSED

B. Head Start Governance - May 2023

RESULT: DISCUSSED

C. Change Order: Page Park Dam Spillway Repairs to Martin & Company.

During construction of the Page Park Dam Spillway repairs some unforeseen work was needed to complete the project.

Since the construction of the dam in 1981, siltation has never been removed from the concrete spillway. The 42 years of siltation buildup had completely covered a row of velocity dissipating baffle blocks as well as the concrete spillway underdrain system. In an effort to save cost on future maintenance, restore functionality to the concrete spillway, and prevent undermining from a lack of a functional drainage system, it was decided to remove the built up siltation. When excavation began it was discovered that the buried spillway and baffle blocks were much deeper than expected. An additional 661 cubic yards of earth excavation/hauling and grading was needed to remove excess siltation from the concrete spillway. The total change order amount is $78,242.00 for a total revised contract amount of $244,430.00. The original contract amount was $166,188.00. The funding source is CIP General Fund.

Ald. Frost questioned the amount of additional cubic yards involved in the tonnage. Director Saunders stated approximately 860 tons were removed from the spillway.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2023-141-CR - Committee recommends approval of the vouchers in the amount of $11,346,837.91 as approved at the Finance and Personnel Committee meeting held on June 26, 2023.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/10/2023 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. Request for release of Liens on the property located at 2905 Saner Avenue in the amount of $10,790.91. (Laid Over June 26, 2023)

Director Meyer stated that this was originally a fine reduction request, but was actually a lien release request. Director Meyer suggested laying the item over and requesting more information from the applicant.

Alderman Beach move to lay this item over, seconded by Alderman Prunty. The item was laid over.

RESULT: LAID OVER Next: 7/17/2023 5:30 PM

IV. RESOLUTIONS

A. 2023-150-R - Committee recommends approval of the Award of Bid: Police Vehicles Equipment and Installation to Ultra Strobe Communications, Inc., of Crystal Lake, Illinois in the amount of $261,292.00. The funding source is Capital Lease Fund/Police Department Capital Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/10/2023 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. 2023-147-R - Award of Bid: 540 15th Avenue Demolition and Cleanup to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $13,915.00. The funding source is Broadway TIF.

Ald. Meeks asked why there was such a variation between the bids. Mr. Hinkens explained that sometimes they receive a wide variety of bids.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/26/2023 5:45 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. 2023-148-R - Award of Bid: 602 Kishwaukee Street Demolition and Cleanup to N-TRAK Group, LLC of Loves Park, Illinois in the amount of $67,000.00. The funding source is Community Development Block Grant (CDBG).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/26/2023 5:45 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

D. 2023-151-R - Committee recommends approval of the Award of Joint Purchasing Contract: Printing Services to Balsley Printing of Rockton, Illinois, Meridian of Loves Park, Illinois and 11th Street Printing Services of Rockford, Illinois for an estimated amount of $40,000.00. The contract duration is two (2) years with three (3) possible one-year extension options. The funding sources are Department Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 7/10/2023 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

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