Rockford Sun

Village of Pecatonica Public Works Committee met Aug. 21.

Here are the minutes provided by the committee:

1. Call to Order- The meeting was called to order by Committee Chairman Tom Gipe at 6:00 pm on Monday August 21, 2023.

2. Roll call – Chairman Tom Gipe, Trustee Collin Hardy and Trustee Bill Determan were present.

Also in attendance were, Village President Tom Heister, Village Clerk Gwenn Shirley, Trustee Kim Gipe, Trustee Doty joined the meeting at 6:06 pm, Village Attorney Kurlinkus, David Zimmerman of Bennett Construction, John Lilja of Cahoy, Public Works Director Nick Berry, and Village Engineer Jason Stoll.

3. Additions/Corrections to the Agenda- None

4. Approve the Agenda -

A motion was made by Trustee Determan and seconded by Trustee Gipe to approve the agenda. Discussion. A roll call vote was taken. All in favor Motion approved 3-0-0.

5. Public Comment-

. None

6. Discuss Well #3 Change Orders with Possible Recommendation to Village Board

The committee called this special meeting to discuss the Change Order for Well #3. They are looking to get additional information in regards to who is financially responsible for the cost of the change order. The village has not taken possession of the Well House or Well #3 due to the repairs required from the fire that occurred.

David Zimmerman addressed the committee as far as Bennett Constructions liability to the well collapse, they subcontracted the service out to Cahoy per the Village’s request. He feels this does not fall under their insurance.

John Lilja Cahoy addressed the committee, their company did the final test and the well was working properly at that time. He also discussed the change order details that would have to be completed to determine how they would move forward to getting the well up and running after the collapse. He also discussed possible steps that could be taken to help prevent this from happening again. He is going to go back to work and get the numbers for time and material on the project together.

Jason Stoll of Fehr Graham discussed the possibility of having the charges covered under our existing loan through the IEPA. He informed the committee that a signed Change order would have to be submitted to the IEPA to get confirmation on adding the charges to the loan. Village President Heister stated that he would discuss this with the full board at the upcoming Regular Board meeting and get their input.

All parties are going to contact insurance carriers to see if this falls under coverage available and get back to Jason next week. They will get back to Jason after reviewing the numbers and an amount not to be exceeded for the repairs so that a number can be submitted to the IEPA for consideration. This discussion will continue at the next committee meeting.

The committee discussed the Change order in regards to the lights at the Well House. An agreement signed on 9/21/1995 by the Village President at the time requires that all changes to the well house/ Water tower property must be approve by Ed Smith who owns the adjacent property. The Village Attorney reviewed the signed agreement with the committee members.

A motion was made by Trustee Hardy and seconded by Trustee Determan to drop the Lighting Change Order. Discussion A roll call vote was taken. All in favor Motion approved 3-0-0.

7. Adjourn

A motion was made by Trustee Determan and seconded by Trustee Hardy to adjourn the meeting. All in favor meeting adjourned at 7:29 pm

https://villageofpecatonica.com/wp-content/uploads/2023/10/Public-Works-8-21-2023.pdf