Rockford Sun

City of Carlyle Finance Committee met April 22.

Here are the minutes provided by the committee:

Call to Order/Roll Call

The meeting was called to order by Chairman Jeremy Weh on Monday, April 22, 2024, at 6 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Jeremy Weh, John Hodapp, and Jeff Taylor. Others present included Bruce Hilmes, Mike Jansen, Jim McClaren, Scott Diekemper, Kendal Rakers, Wyatt Ellers, Bill Leith, Chief Mark Pingsterhaus, Brad Myers, Mayor Judy Smith, and Martha Reinkensmeyer.

Approval of Minutes

After reviewing the minutes from the April 8, 2024, meeting, John Hodapp made a motion to approve the minutes. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Fireworks Partnership

Brad explained that the city gave $7,500.00 last year for the partnership, but that this year the city will be asked to give at least $10,000.00. There were not as many donations given last year due to the storm that hit the night of the fireworks. Jeremy Weh made a motion to continue the fireworks partnership to the City Council meeting to be held at 7 p.m. John Hodapp seconded the motion. After a voice vote, all were found in favor.

TDK Inducement Resolution

Brad read off the resolution. TDK Consulting wants to build a $5 million project in city limits. This resolution allows the city to hire Moran Economic Development and to establish a TIF 4 District where TDK Consulting wants to build. John Hodapp made a motion to send the TDK Inducement Resolution to Council. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

TDK TIF Incentive Package

Brad explained that Moran Economic Development helped create the proposed TIF agreement for TDK Consulting. It states that the TIF would be for a period of 20 years. For the first three years after completion of the construction, the TIF revenues will be split 50/50 between TDK Consulting and the City of Carlyle. The next 12 years, TDK will receive 80 percent and the city will receive 20 percent of the TIF revenues. The final 5 years of the TIF TDK the TIF revenues will be split 50/50 again. At the end of the TIF TDK will receive $1.27 million and the city will receive $1.01 million. After reviewing the incentive package, John Hodapp made a motion to send the TDK TIF incentive package to Council. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

Professional Service Contract with Moran Economic Development

Brad explained that the contract with Moran Economic Development will allow Moran Economic Development to help with the creation of the TIF 4 District and to administer and advise on TIF 4 after it is created. Jeff Taylor made a motion to send the professional service contract with Moran Economic Development to Council. John Hodapp seconded the motion. After a voice vote, all were found in favor.

Façade Improvement Program – Increase Grant from $4,000.00 to $10,000.00

Mayor Smith explained that with the increase in the cost of materials, she believes it would be a good idea to increase the façade improvement grant from $4,000.00 to $10,000.00. Jeff Taylor made a motion to increase the grant from $4,000.00 to $10,000.00. John Hodapp seconded the motion. After a voice vote, all were found in favor. After some discussion, it was determined that as a business owner in Carlyle, Jeff Taylor should not have made the motion. Jeremy Weh then made a motion to rescind the previous motion. John Hodapp seconded the motion. After a voice vote, all were found in favor. Jeremy Weh then made a motion to increase the façade improvement grant from $4,000.00 to $10,000.00. John Hodapp seconded the motion. The motion passed. Aye: Jeremy Weh and John Hodapp. Nay: none. Jeff Taylor abstained.

Approve Budget Redistribution Ordinance

Brad stated that a redistribution ordinance must be passed every year. It allows funds to be redistributed so that line items can be zeroed out. John Hodapp made a motion to send the budget redistribution ordinance to Council. Jeff Taylor seconded the motion. After a voice vote, all were found in favor.

FY 25 Budget Review

Brad reviewed the proposed budget with the Finance Committee. It was determined that $50,000.00 would be added to the budget for the Façade Improvement Program. Jeff Taylor made a motion to send the proposed FY 25 budget to Council as is plus the $50,000.00 for the Façade Improvement Program. John Hodapp seconded the motion. After a voice vote, all were found in favor.

Unfinished Business

John Hodapp asked Brad about purchase orders. Brad stated that he has been busy with the budget but has found a system that he may be implementing.

New Business

There was no new business.

Any Other Comments

There were no any other comments.

Public Comments

There were no public comments.

Executive Session

The Committee did not enter executive session.

Adjournment

With no further business to discuss, John Hodapp made a motion to adjourn. Jeff Taylor seconded the motion. Finding all in favor, the meeting adjourned at 6:38 p.m.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#