Rockford Sun

City of Carlyle Finance Committee met May 13.

Here are the minutes provided by the committee:

Call to Order/Roll Call

The meeting was called to order by Chairman Jeremy Weh on Monday, May 13, 2024, at 6:30 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Jeremy Weh, John Hodapp, and Jeff Taylor. Others present included Jim McClaren, Mike Jansen, Scott Diekemper, Bruce Hilmes, Police Chief Mark Pingsterhaus, Ryan Meyer, Brad Myers, Mayor Judy Smith, and Rita Jurgensmeyer.

 Approval of Minutes

A motion was made by Alderman Jeff Taylor and seconded by Alderman John Hodapp to approve the minutes from the April 22, 2024, meeting. The motion was approved by voice vote.

 Approval of Claims

Alderman Jeremy Weh made a motion to approve the claims. Alderman John Hodapp asked where we stand on purchase orders. City Administrator Brad Myers said he has purchase order policies from two other cities, Highland, and Mascoutah, and he would like them to look at them and let him know which they like better. Alderman Jeff Taylor seconded the motion, and it was approved by voice vote.

 Approve Quote for Egress Window at New City Hall

City Administrator Brad Myers said he received two quotes for an egress window at the new city hall. One was from B-Dry Solutions in the amount of $6,996.00. That includes everything. They are scheduled for June 17th unless the committee does not want them. City Administrator Brad Myers went ahead and scheduled it because they are getting very busy. The other was from Jondro’s, and they didn’t supply a written amount. They said it would be around $6,500.00.

 Approve Estimate for Break/Work Room at New City Hall

City Administrator Brad Myers said he received a quote from Tammy Viviano Interiors for a break/work room at the new city hall. Mayor Judy Smith explained how the room would be set up. Her quote was for wooden cabinets with soft close doors and drawers in the amount of $6,014.43. City administrator Brad Myers explained that it is not only a break room but also a work room, where the utility bill stuffer, postage machine, and a copier will be located. Alderman Jim McClaren asked if it included installation and Mayor Smith said no, that Ryan Meyer will install the cabinets. Ryan Meyer said he has the same cabinets in his house, as well as, Isaak Auto Body, and he feels they are good quality cabinets. He added that the counters are laminate. Ryan Meyer said she told him the cabinets could be in in about three weeks. He has also designed the break/work room through Menard’s and the cabinets aren’t the best. They came up about $800.00 cheaper than the price from Tammy Viviano. He added that the cabinets do not have soft close doors and drawers. He also contacted Aviston Lumber and they don’t sell the cabinets in Carlyle; you need to go to the main store and find the lady that sells the cabinets there. Alderman John Hodapp made a motion to approve the quote from Tammy Viviano Interiors at the cost of $6,014.43. Alderman Jeremy Weh seconded the motion, and it was approved by voice vote.

Approve Invoice from Ten Point Drywall LLC for New City Hall

City Administrator Brad Myers presented the invoice from Ten Point Drywall LLC in the amount of $8,500.00. This is for the mud, tape, and paint for the upstairs at the new city hall. He will come back and do the downstairs. His first invoice that was already approved was for $9,900.00. The invoice for $8,500.00 is for what has been so far. Alderman John Hodapp made a motion to approve the invoice from Ten Point Drywall LLC in the amount of $8,500.00. Alderman Jeff Taylor seconded the motion, and it was approved by voice vote.

 Approve Payment of Final Invoice for Brick Restoration at Electric Department

City Administrator Brad Myers said that Warnecke Restoration has completed all the work done at the power plant and has submitted his final bill of $47,008.00. Alderman Jeremy Weh made a motion to approve the final invoice from Warnecke Restoration in the amount of $47,008.00. The motion was seconded by Alderman Jeff Taylor and was approved by voice vote.

 Approve Pay Request – Holland Construction

City Administrator Brad Myers explained that the city had hired Holland Construction for the baseline work and construction management for the new city pool. The total contract was $40,000.00. The city has already paid $20,000.00 and Holland Construction is asking for the remaining $20,000.00. Alderman Jeff Taylor made a motion to pay Holland Construction $20,000.00. The motion was seconded by Alderman Jeremy Weh and was approved by voice vote.

 Unfinished Business

There was no unfinished business.

 New Business

There was no new business.

 Any Other Comments

There were no any other comments.

 Public Comments

There were no public comments.

 Executive Session

The Committee did not enter executive session.

 Adjournment

At 6:41 p.m. a motion to adjourn was made by Alderman Jeremy Weh. The motion was seconded by Alderman John Hodapp and was approved by voice vote.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#