Rockford Sun

City of Rockford City Council met Sept. 16.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on August 5, 2024.

2. Journal of Proceedings for the City Council meeting held on August 19, 2024.

II. PROCLAMATIONS

1. Proclamation declaring the week of September 16, 2024 to be "Adult Literacy Week" in the City of Rockford, Illinois.

2. Proclamation declaring the week of September 16, 2024 to be "National Co Responder & Crisis Responder Week" in the City of Rockford, Illinois.

3. Proclamation declaring September 15 through October 15, 2024 to be "Hispanic Heritage Month" in the City of Rockford, Illinois.

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Zoning Board of Appeals’ Agenda for the meeting to be held on September 17, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on September 23, 2024. Referred to Code and Regulation Committee.

2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on September 17, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on September 23, 2024. Referred to Code and Regulation Committee.

3. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the Annexation and Annexation Agreement for 4427 Auburn Street. Referred to Code and Regulation Committee.

4. Memorandum from Nicholas Meyer, Legal Director, regarding the proposed extension and modification of the Downtown Social District. Referred to Code and Regulation Committee.

5. Memorandum from Scott Capovilla, Planning and Zoning Manager, regarding Plat No. 3 of Puri-Palta Subdivision. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Carrie Hagerty, Finance Director, regarding the approval of a Parameters Ordinance for District 2 Police Station Debt Certificate. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Steven Woita

2. Lola Mae Thrower Parham

3. Prophet Yusef

4. Denzil Wynter

5. John Tac Brantley

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of the Annexation of 1216 North Johnston Avenue. The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $7,186,502.12 as approved at the Finance and Personnel Committee meeting held on September 9, 2024.

VI. OFFICERS REPORTS

VII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

1. Committee recommends approval of the application and acceptance of the United States Department of Housing and Urban Development (HUD) Grant in the amount of $400,000.00. The grant provides funds to implement a Planning and Environmental Linkage (PEL) study for the Cornerstone at Global Trade Park site at the southwest quadrant of the US 20 and IL-2 interchange. The funding source is the HUD Community Project Funding. The grant comes as a 20% cost match ($100,000.00) for the total cost of the project ($500,000.00). The funding source is the Motor Fuel Tax funds.

B. Code and Regulation Committee

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Sandy Hollow Road Ditch Repairs Phase 1 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $117,533.95. The contract duration is through November 1, 2024. The funding source is the CIP General Fund.

2. Committee recommends approval of the Award of Bid: City Wide Pavement Rejuvenation 2024 to Corrective Asphalt Materials, LLC, of South Roxana, Illinois in the amount of $520,525.04. The contract duration is through November 15, 2024. The funding source is Motor Fuel Tax (MFT).

3. Committee recommends approval of the Award of Bid: Customer Service Office Remodeling (Bid No. 824-PW-085) to Contemporary Hammer Works Inc., of Rockford, Illinois in the amount of $34,650.00. This is a one-time project. The funding source is the Property Fund Balance.

4. Committee recommends approval of the Award of Joint Purchasing Contract - Parking Deck Lighting Retrofit 2024 to BA Solutions, LLC, of Wauconda, Illinois in the amount of $194,270.00. The contract ends December 15, 2024. The funding source is Department of Energy (DOE) - Energy Efficiency Vouchers.

5. Committee recommends approval of the Award of Sole Source Contract: Professional Development Training to Forest City Consulting, of Rockford, Illinois in the not-to-exceed amount of $20,000.00. The funding source is the Legal Department Operating Budget.

6. Committee recommends approval of the Award of Engineering Agreement: Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering to HR Green, Inc., of McHenry, Illinois in the amount of $155,236.00. The contract duration is through April 2025, with an option to renew for the period from May 2025 through June 2026. The funding source is Motor Fuel Tax (MFT).

7. Committee recommends approval of a Resolution authorizing appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code - Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering (24-00670-00-BR) in the amount of $160,000.00.

8. Committee recommends approval of the Change Order: City Wide Street Repairs Group No. 2 - 2024 (Concrete) to T.C.I. Concrete, of Rockford, Illinois.

Original Amount: $2,138,635.94

Change Order: $60,000.00

Amended Amount: $2,198,635.94

Additional locations were added to repair storm damage that has been determined to be a safety concern and repairs need to be completed before Winter. The project will be completed in the Fall of 2024. The funding source is the 1% Infrastructure Sales Tax.

9. Committee recommends approval of the application and acceptance of Illinois Attorney General's Office Organized Retail Crime FY25 Grant Award in the amount of $111,080.00. The grant does not require a cost match. The grant term is from July 1, 2024 to June 30, 2025.

10. Committee recommends approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2021 Grant. The total award is $171,472.00 with 60% ($102,883.20) staying with the City and 40% ($68,588.80) going to the County.

11. Committee recommends approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2022 Grant. The total award is $170,722.00 with 60% ($102,433.20) staying with the City and 40% ($68,288.80) going to the County.

12. Committee recommends approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2023 Grant. The total award is $189,312.00 with 60% ($113,587.20) staying with the City and 40% ($75,724.80) going to the County.

13. Committee recommends approval of the 2023 Budget Surplus Plan.

a. Close two negative TIF balances - Garrison ($450,216) and Hope 6 ($831,148) - (Total Amount $1,281,364)

b. Risk Management Fund ($2 million)

c. CIP Ward Funds one-time additional $250,000 for public infrastructure - (Total Amount $3.5 million)

d. Alpine Road Resurfacing Spring Creek to Highcrest ($1.5 million)

e. Mulford Road resurfacing Fincham to Guilford and Gale to Churchview ($4.5 million)

f. Spring Creek Road resurfacing Welsh to Mulford ($3 million)

g. Riverside Boulevard resurfacing Rockton to Latham ($3 million)

h. Infrastructure at South Main Street and Bypass 20 ($2.5 million)

i. Stabilization of the city-owned Chick Hotel Building ($550,000)

j. Façade Repairs at city-owned Coronado Theater - supplemented by grant funds ($1 million)

k. Pedestrian improvements at PCI facility on Linden Road ($50,000) l. Discovery Museum ($100,000)

VIII. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

B. Code and Regulation Committee

1. An ordinance approving the Annexation of 1216 North Johnston Avenue.

C. Finance and Personnel Committee

IX. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3948&Inline=True