Rockford Sun

Village of Cherry Valley Board of Trustees met Nov. 20.

Here is the minutes provided by the board:

President Jim E. Claeyssen Called The Village Board Meeting To Order At 7:00 Pm And Led The Pledge Of Allegiance.

A roll call was taken by Village Clerk Kathy Trimble:

Stephen Appell Absent, Sally Hollembeak Present, Nancy Belt Present, Jeff O’hara Present, Jeff Fustin Present, David Schroeder Present

Also present: Treasurer Karen Melloch, Police Chief Robert Swank, Attorney Jim Stevens, Dennis McMullen C.E.S., and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

President Claeyssen entertained a motion to approve tonight’s agenda with the following changes: Trustee Sally Hollembeak will be reporting on Planning and Development in the absence of Trustee Stephen Appell. Trustee Schroeder moved to adopt the amended agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

Trustee Schroeder moved to approve the November 5, 2018 Village Board Minutes with the following corrections: The minutes reflect the meeting was held on Tuesday, November 5 when it was actually held on Monday, November 5. The clerk will make the changes. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: Mr. Patrick Moone of the Farnsworth Group that represents Casey’s General Store was present tonight to answer any questions that the Village Board had. Trustee Belt asked about the entrances/exits to be used for this new store. Mr. Moone stated that the only entrance and exit for Casey’s General Store would be off of Temple Lane and Bell School Road. Also, that depending on the weather construction will begin in March or April of 2019.

TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT:

Trustee Hollembeak moved that the Village Board approve the expenditure for an additional component for the Traffic Signal Controller at Armer Drive and S. Perryville Road that was not included in the original quote from Mobotrex at a cost of $3,200.00 from line item 5405 Capital Improvements. Trustee Fustin seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

ATTORNEY’S REPORT JIM STEVENS:

Attorney Stevens stated that he is working on several projects for the Village such as the Charles Street Gardens Properties. The Public Hearing for the Charles Street Gardens properties will be held on December 18 before the Village Board Meeting. Attorney Stevens is also working on the Dr. Swanson roadway dedication and the Bell School Road Project.

ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S.

Mr. Dennis McMullen stated that the Traffic Signals at Perryville Road and Armer Drive should be operational by November 29, 2018. Stenstrom Excavation and Blacktop Group will be starting the repairs to the water main leak in Swanson Park and the Madigan Creek repairs possibly next week.

EX-OFFICIO’S REPORTS:

STEPHEN APPELL – PLANNING AND ZONING COMMISSION:

President Claeyssen reported that there will be a Planning & Zoning Commission Meeting on December 19, at 6:30PM. Two Variances will be discussed.

DAVID SCHROEDER – RECREATION BOARD:

Trustee Schroeder reported that Santa will be coming to the Log Cabin on Sunday, November 25 at 4:00PM. Holiday Light Nominations are being accepted until December 12, 2018.

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Trustee Belt moved that the Village Board waive the rules for the first reading and consider this the second and final reading of “An Ordinance Amending Chapter 42 Offenses and Miscellaneous Provisions, Article III Offenses Against Peace and Public Safety, Establishing A New Division 3, Possession of Marijuana and Possession or Sale of Drug Paraphernalia” Trustee Hollembeak seconded.

A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

2. Trustee Belt moved that the Village Board pass and approve Ordinance 2018-17, “An Ordinance Amending Chapter 42 Offenses and Miscellaneous Provisions, Article III Offenses Against Peace and Public Safety, Establishing A New Division 3, Possession of Marijuana and Possession or Sale of Drug Paraphernalia”

Trustee O’Hara seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

Trustee Belt stated ORDINANCE passes.

FINANCE REPORT BY TRUSTEE JEFF O’HARA:

1. Trustee O’Hara moved that the Village Board approve the bills reviewed and approved by the Budget Director on November 20, 2018 and reviewed and approved by the village trustees present at the November 20, 2018 Village Board Meeting at a total cost of $177,927.99. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

Trustee O’Hara stated FINANCE passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board approve Officer Otoniel Molina to attend the 80-hour Part Time Officer to Full Time Officer Conversion Course at Southwestern Police Academy in Belleville Illinois November 26th, 2018 until December 7th, 2018, at a cost not to exceed $1,200.00 from line item 5195 Police. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER:

1. Trustee Schroeder moved that the Village Board approve the Design Engineering Agreements with C.E.S. INC. (for a FY 2019/2020 Project) for the Baumann Lake Path and Parking Improvements at a cost of $28,000.00 from line item 5095 Capital Improvements. Trustee Fustin seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

2. Trustee Schroeder moved that the Village Board waive the rules in regards to bidding for the Meter Change Out Program for “Village West” Neighborhoods as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

3. Trustee Schroeder moved that the Village Board approve the Proposal from Core & Main of Belvidere, IL for the Meter Change Out Program for the 180 meters in the “Village West” Neighborhoods at a cost of $76,617.00 from line item 5382 Water. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

4. Trustee Schroeder moved that the Village Board approve the payment of $1,329.50 to Miller-Bradford & Risberg Inc. for the damages to the rented Trac-Hoe Excavator that happened during the Madigan Creek East repairs from line item 5175 Public Works. Trustee Fustin seconded. Trustee O’Hara asked if the Village will be putting together a policy regarding rentals of equipment. President Claeyssen stated that when a piece of equipment such as this is rented the Village should be taking pictures of the rental and taking out insurance like when you rent a car. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

5. Trustee Schroeder moved that the Village Board approve the re-distribution of the Cross-Connection Control Survey that was accidently disposed of by Van’s Building Service INC, South Beloit, Illinois at a cost not to exceed $3,400.00 from line item 5170 Water. Van’s Building Service INC will reimburse this cost to the Village. Trustee Fustin seconded. Treasurer Melloch asked if Van’s could pay the printer direct for the publishing. President Claeyssen and Attorney Stevens answered that the Village would like to make sure that the printer is paid by the village since we have the contract with the printer and if there were any issues the village could address them directly with the printer, plus it that it would create the proper paperwork for this contract. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

6. Trustee Schroeder moved that the Village Board approve hiring Stenstrom Excavation and Blacktop Group, Rockford Illinois to perform an emergency water main repair near the Swanson Park Path (north of the new Cherry Valley Elementary School) as a Time and Material Project using their “Scope of Work Document” dated November 13, 2018; Job# 5565.This is from line item 5285 Water. Trustee Fustin seconded. Trustee Belt asked why there was not a dollar amount listed for the cost of the project. President Claeyssen responded that it is a Time and Material Project, the cost will be based on the time of work. Trustee Belt stated that this should be brought back to the Board for approval once the final dollar amount is known. All were in agreement. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE HOLLEMBEAK for TRUSTEE APPELL:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

Trustee Schroeder stated PUBLIC WORKS passes.

1. PLANNING AND DEVELOPMENT REPORT BY TRUSTEE HOLLEMBEAK for TRUSTEE APPELL:

1. Trustee Hollembeak moved that the Village Board approve the Recapture Agreement with Swanson Farms INC. for a water line extension on Vandiver Road.

Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

2. Trustee Hollembeak moved that the Village Board approve the Quit Claim Deed with Swanson Farms INC. in regards to a portion of the service road just south of Perryville Road and Harrison Avenue. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye, Sally Hollembeak Aye, Jeff Fustin Aye, Jeff O’hara Aye, David Schroeder Aye

Motion carried 5-0.

PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.

BOARD COMMENTS: President Claeyssen commented that the Rockford Area Economic Council Annual Meeting that was held on November 14 was a very good meeting. Dr. Swanson was appreciative that the Village invited him.

ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 7:25PM.

http://www.cherryvalley.org/images/villiage-board/2018/board%20minutes%20%2011-22-18.pdf