Village of Cherry Valley Board of Trustees met Nov. 5.
Here is the minutes provided by the board:
The Village Board Of Trustees Of Cherry Valley, Illinois, Winnebago And Boone Counties, Convened On The 5th Day Of November 2018.
President Jim E. Claeyssen Called The Village Board Meeting To Order At 7:06 Pm And Led The Pledge Of Allegiance.
A roll call was taken by Deputy Village Clerk Heather Riley:
Stephen Appell Present; Sally Hollembeak Present; Nancy Belt Present; Jeff O’hara Present; Jeff Fustin Present; David Schroeder Present
Also present: Treasurer Karen Melloch, Police Chief Robert Swank, Public Works Director Chuck Freeman, Attorney Jim Stevens, Dennis McMullen C.E.S., and Deputy Village Clerk Heather Riley.
ADOPTION OF THE AGENDA:
President Claeyssen entertained a motion to approve tonight’s agenda with the following changes: In the Village Clerk’s absence Deputy Village Clerk Heather Riley will record the minutes. Remove item number two under Public Safety Motion that the Village Board approve Resolution 2018-17 approving the Intergovernmental Agreement for Information Technology Support Services Between the County of Winnebago and the Village of Cherry Valley. Renumber the last two items under Public Works to read Item #3 and Item #4. Trustee Schroeder moved to adopt the amended agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Hollembeak moved to approve the October 16, 2018 Village Board Meeting Minutes. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: Theresa Fernbaugh who resides at 6515 Swanson Parkway, addressed the Village Board during public comment to express her concerns regarding a gazebo/shed that is being built in her neighborhood. She provided the village trustees with documents regarding this structure, and is concerned with its overall size. Village Claeyssen stated that the village is reviewing this structure and also has concerns. The topic of this gazebo/shed will be discussed at the Committee of the Whole Meeting on November 12, 2018 at Village Hall if anyone would like to attend that meeting.
TREASURER’S REPORT:
1. Treasurer Karen Melloch stated that revenues in the General Fund of $396,000 were lower than expenditures of $412,000 by $16,000. Expenditures were mainly Salary & Benefits ($343,000), Legal Fees ($8,000), New Furnace installation ($5,000), and Gas ($5,000), Concrete Walkway next to the Post Office ($4,000) and Engineering ($3,000). Revenues of $84,000 were less than expenditures of $61,000 in the Water Fund by $23,000. Expenditures were mainly Salary & Benefits ($38,000), Utilities ($13, 000), and Chemicals ($3,000). In the Capital Improvements Fund, revenues of $202,000 were higher than expenditures of $157,000 by $45,000; expenditures were mainly for Baumann Park projects ($96,000), police vehicles ($44,000), Detention Pond ($8,000) and Bell School Engineering ($7,000). Trustee O’Hara moved to have the November 2018 Treasurer’s Report placed on file with the minutes. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
PRESIDENT’S REPORT:
1. PresentationbyBethMillerfromRetailStrategies.BethMillerpresentedtheVillage Board with a recap of their services and how they are working to improve their data collection methods to provide even more retail information and insight to the Village of Cherry Valley.
2. TrusteeHollembeakmovedtoauthorizetheIllinoisMunicipalLeagueRiskManagement Association (IMLRMA) Minimum/Maximum Contribution for Liability Insurance of $163,427.76 for 2019 and authorize President Jim E. Claeyssen and Treasurer Karen Melloch to sign the Agreement. This will be from line item 5110 Administration. Trustee Appell seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
ATTORNEY’S REPORT JIM STEVENS:
Attorney Stevens stated that he is working on several projects for the Village such as the Charles Street Gardens Properties. Attorney Stevens will move forward with setting a Public Hearing date for the second village board meeting in December. Attorney Stevens also informed the Village Board that the C-bro Agreement should be returned within the next two weeks.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S.
EX-OFFICIO’S REPORTS:
STEPHEN APPELL – PLANNING AND ZONING COMMISSION:
Trustee Appell reported that there will be a Special Planning & Zoning Commission Meeting on November 14th, at 6:30PM.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder reported that the Halloween Parade had a great turn out. The Recreation Board’s next meeting will be held November 7, 2018 at Village Hall.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board waive the rules for the first reading and consider this the second and final reading of “An Ordinance Waiving the Enforcement Provisions of the Code of Ordinances for the Village of Cherry Valley, Illinois, Section 18-6 Governing Hunting and Trapping Specifically Limited to the Property Located at 201 North Cherry Street, Cherry Valley, Illinois”. Trustee Hollembeak seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
2. Trustee Belt moved that the Village Board pass and approve Ordinance #2018-16, ““An Ordinance Waiving the Enforcement Provisions of the Code of Ordinances for the Village of Cherry Valley, Illinois, Section 18-6 Governing Hunting and Trapping Specifically Limited to the Property Located at 201 North Cherry Street, Cherry Valley, Illinois”. Trustee Hollembeak seconded. A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
FINANCE REPORT BY TRUSTEE JEFF O’HARA: No Report.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve Resolution 2018-16 approving the Service Agreement of the Online Payment of Administrative Tow Fees Between Payment Service Network Inc. and the Village of Cherry Valley. Trustee Appell seconded. A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER:
1. Trustee Schroeder moved that the Village Board waive the rules in regards to bidding for the Madigan Creek Repairs Project as allowed Illinois State Statute 65 ILCS 5/8- 9-1. Trustee Hollembeak seconded. A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
2. Trustee Schroeder moved that the Village Board award the Madigan Creek Repairs Project to the Stenstrom Excavation and Blacktop Group, Rockford Illinois in the amount of $97,115.00 from line item 5140 Capital Improvements. Trustee Hollembeak would like the minutes to reflect that Dennis McMullen from C.E.S. INC. was only able to get one (1) proposal for this project. Trustee Fustin seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
3. Trustee Schroeder moved that the Village Board approve the Intergovernmental Agreement with Winnebago Geographical Services (WINGIS). Trustee Hollembeak seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
4. Trustee Schroeder moved that the Village Board approve (2) Public Works Employees, Chris Roskopp and Steve Haas, to attend the IAA (International Arborist Association) Conference in Tinley Park, Illinois on December 11 & 12 2018. Cost of the seminar will be $530.00 from line item 5195 Public Works; Meal allowances are $200.00 from line item 5200 Public Works and the hotel costs are not to exceed $270.00 from line item 5200 Public Works. The total cost for this seminar is $1,000.00. Trustee Belt seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
Trustee Schroeder stated PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE STEPHEN APPELL:
1. After committee discussion Trustee Appell moved that the Village Board approve the Renewal Agreement with Retail Strategies, LLC for Professional Consulting Services for a term of One Year, pending Attorney Review. Trustee Belt seconded. A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board approve the hiring of two (2) Snow Plow Drivers (Larry Gray and Karl Nolan) for the 2018-2019 Winter Season at an hourly wage of $20.00 per hour for a combined total of 100 hours from line item 5025 Public Works. Trustee Schroeder seconded.
A roll call vote was taken:
Stephen Appell Aye; Sally Hollembeak Aye; Nancy Belt Aye; Jeff O’hara Aye; Jeff Fustin Aye; David Schroeder Aye
Motion carried 6 “Aye” 0 “Nay”
BOARD COMMENTS: Trustee Hollembeak commented that Public Works Employee Carrie Totten will be the 3rd employee assigned to snow removal (when needed) and included in the approved total 100 hours.
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Appell. All “Aye”, none opposed. Meeting adjourned at 8:10 PM.
http://www.cherryvalley.org/images/villiage-board/2018/board%20minutes%20%2011-05-18.pdf
http://www.cherryvalley.org/images/villiage-board/2018/board%20minutes%20%2011-05-18.pdf
Alerts Sign-up