Rockford Sun

Village of Poplar Grove Finance and Public Works Committee met March 9.

Here is the minutes provided by the committee:

CALL TO ORDER

Meeting was called to order by Village President Owen Costanza at 7:09 pm

ROLL CALL

ROLL CALL

PRESENT

President Owen Costanza

Admin Chairman Ron Quimby

Chairman Eric Miller

Trustee Jeff Goings

Trustee Erin Walsh

Trustee Sophia Ramdass

Trustee Ed Wethington

Clerk Karri Anderberg

Attorney Roxanne Sosnowski

Public Works Director Mitch Hilden

Treasurer Carina Boyd

Waste Water Director Ion Steer

Engineer Chris Dopkins

APPROVAL OF PHONE PARTICIPATION (Roll Call)

No phone participation

APPROVAL OF AGENDA (Voice Vote)

Motion made by Finance Chairman Miller, Seconded by Trustee Wethington. Motion passed by voice vote.

APPROVAL OF MINUTES (Voice Vote)

1. Motion to approve minutes from February 10, 2020 finance meeting

APPROVAL OF MINUTES (Voice Vote) 

1. Motion to approve minutes from February 10, 2020 finance meeting Motion made by Chairman Quimby, Seconded by Trustee Wethington. Motion passed by voice vote Motion made by Finance Chairman Miller, Seconded by Trustee Wethington to amend item 12 in the 4 line striking the word attorneys and inserting the villages attorneys were asked their opinions on the legal of the ordinance and not the opinions of the policy decision. Motion passed by voice vote.

PUBLIC COMMENT 

Public Comment is encouraged. The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS 

2. Treasurer Report, Carina Boyd no questions for Carina 

3. Public Works Report, Mitch Hilden no questions for Mitch 

4. Engineer Report, McMahon When putting together the FY2021 MFT bid packet for the resurfacing project, came in $50,000 over budget due to sidewalk and curb repairs. bowing trail resurfacing will be moved to alternate bid. Bids will be on March 17th 

5. Wastewater Report, Test no questions for Ion

NEW BUSINESS 

6. Motion to approve check disbursement in the amount of $149,650.25.

Motion made by Finance Chairman Miller, Seconded by Chairman Quimby. Motion passed by voice vote.

7. Discussion on FY 20-21 budget

Motion made by Finance Chairman Miller, Seconded by Chairman Quimby. Motion passed by voice vote. Budget will be available on the website and at village hall. It was be in the paper 10 days before the public hearing on April 15. 

8. Motion to approve Resolution 20-08 

A Resolution of the Village of Poplar Grove to authorize Public Bid Letting for the West Grove Park improvements

Motion made by Finance Chairman Miller, Seconded by Trustee Walsh. Motion passed by voice vote.

9. Motion to approve Resolution 20-09 a resolution to the Village of Poplar Grove, Illinois to authorize an emergency repair of sewer lateral and appurtenances thereto at 105 W. Grove Street and 235. N State Street by Stenstrom Excavating Motion made by Finance Chairman Miller, Seconded by Trustee Wethington. Motion passed by voice vote. Morts Mart and Morts Bar had a emergency sewer repair. The Village repair was around $5,000 and Morts was around $6,000

ADJOURNMENT (Voice Vote)

KJA 03/09/2020 

Motion made by Chairman Quimby, Seconded by Trustee Ramdass. Motion passed by voice vote. meeting adjourned at 7:30 pm.

https://meetings.municode.com/d/f?u=https://mccmeetings.blob.core.usgovcloudapi.net/popgrv-pubu/MEET-Minutes-0c82f24e64ca4244b4f8c27955db174c.pdf&n=Minutes-Finance%20and%20Public%20Works%20Committee-March%209,%202020%206.45%20PM.pdf