Rockford Sun

City of Rockford Finance & Personnel Committee met Oct. 15.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. COMMITTEE REPORTS

1. Approval of Vouchers in the amount of $13,463,511.84.

2. Proposed Sale of City owned Property located at 721 S 3rd Street (PIN: 11-26- 178-019) to Steven Sockwell for their bid in the amount of $1,001.00.

3. Proposed Sale of City owned Property located at 821 Oakley Avenue (PIN: 11- 15-308-003) to Charles Richardson for their bid in the amount of $1,200.00.

4. Approval of partial release of Lien Waiver Request on two privately held properties. This request is part of the land acquisition for the Rockford Complete Streets Revitalization Project. The request covers the following properties: 204 S 6th Street (PIN: 11-26-231-001) and 628 Chestnut Street (PIN: 11-22-476-001).

5. Approval of Release of Liens to facilitate the sale of Winnebago County Trustee properties located at 518 Miriam Avenue (PIN: 11-16-461-006), 1006 N Winnebago Street (PIN: 11-14-352-024), 308 Buckbee Street (PIN: 11-26-357- 007), and 610 9th Street (PIN: 11-25-155-002).

6. Retention Bonuses for Sworn Officers of the Police Department from the 2024 Illinois Law Enforcement Training and Standards Board Recruitment and Retention Grant Program. The total expenditure would be $254,500.00 coming from Grant funds at no costs to the City of Rockford.

7. Acceptance of Omni Rockford, LLC Lease Agreement in the amount of $44,850.00. The agreement does not require a cost match. The lease term is for 1 year. The lease agreement provides that Integrated Mobile Partners Action Crisis Team (IMPACT) approved/mandated $44,850.00 in the budget to be set aside for transitional housing.

8. Approval of an Intergovernmental Agreement between the City of Rockford and Illinois Environmental Protection Agency (IEPA) to establish and operate a Long Term Household Hazardous Waste Collection Program.

9. Approval of an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority to establish and operate a Long-Term Household Hazardous Waste Collection Facility at 3315 Kishwaukee Street.

III. RESOLUTIONS

1. Application Approval and Award Acceptance of United States Environmental Protection Agency Brownfields Community Wide Assessment Grant Award in the amount of $500,000.00, if awarded. The grant does not require a cost match. The grant term is from October 1, 2025 to September 30, 2029. The grant funds will be used to carry out Phase 1 and Phase 2 Environmental Site Assessments.

2. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) Planning Grant Award in the amount of $140,000.00, if awarded. The grant does require a 25% cost match of $35,000.00. The grant term is from December 1, 2025 to November 30, 2026. The grant funds will pay for monitoring, improving, and enforcing performance and compliance of sub-recipients.

3. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) Rosecrance Consolidated Grant Award in the amount of $860,960.00, if awarded. The grant does require a 25% cost match in the amount of $215,240.00. Th grant term is from May 1, 2025 to April 30, 2026. The grant funds will pay Rosecrance for approved clients’ housing and supportive services. The City of Rockford would retain $43,040.00 for administrative costs.

4. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) Rosecrance 2003 Grant Award in the amount of $161,419.00, if awarded. The grant does require a 25% cost match in the amount of $40,354.75. The grant term is from June 1, 2025 to May 31, 2026. The grant funds will pay Rosecrance for approved clients’ housing and supportive services. The City of Rockford would retain $8,059.00 for administrative costs.

5. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) Rapid Youth Rehousing and Rapid Youth Rehousing Expansion Grant Awards in the amount of $175,850.00 ($104,689.00 and $71,161.00), if awarded. The grant does require a 25% cost match in the amount of $43,963.00 ($26,172.00 and $17,791.00). The grant term is from November 1, 2024 to October 31, 2025. The grant funds will pay for approved clients’ deposit, rent, clients’ budget education, staff training, payroll, and administration.

6. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) City of Rockford Coordinated Entry Grant Award in the amount of $158,475.00, if awarded. The grant does require a 25% cost match in the amount of $39,618.00. The grant term is from September 1, 2025 to August 31, 2026. The grant funds will pay for staffing to provide housing and supportive services to eligible clients.

7. Application Approval and Award Acceptance of the 2024 Edward Byrne Justice Assistance Grant (JAG) from the U.S. Department of Justice in the amount of $322,910.00, if awarded. The grant does not require a cost match. The 2024 JAG funds will be used to purchase enhancements of the Control 1 & 2 networks by installation of six additional receiver locations along with necessary hardware updates to the 911 dispatch/communications center. The City will spend $193,746.00 for the purchase from this grant. The Winnebago County Sheriff’s Office will share this award spending $129,164.00 towards Motorola portable radios and associated infrastructure.

8. Award of Joint Purchase: Dell Servers to Dell, of Round Rock, Texas in the amount of $80,562.21. This is a one-time purchase with 5 years of hardware support included. The funding source is the Information Technology Fund Operating Budget.

9. Award of Engineering Agreement: East High Zone Water Tower Design Engineering to Strand Associates, Inc., of Madison, Wisconsin in the amount of $115,000.00. The contract duration is through Fall 2025. The funding source is the Water Replacement Improvement Account (WRIA).

10. Award of Bid: Lead Service Line Replacement Program Phase 7 (Bid No: 824- PW-084) to N-TRAK Group, LLC, of Loves Park, Illinois in the not to exceed amount of $4,000,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is IEPA State Revolving Loan Fund.

11. Award of Bid: Edgebrook Phase 4 Water Main Replacement (Bid No: 924-PW 097) to N-TRAK Group, LLC, of Loves Park, Illinois in the amount of $2,629,543.24. The contract duration is through Fall 2025. The funding source is the Water Replacement Improvement Account (WRIA).

12. Award of Bid: Buckbee Channel Storm Repair Package (Bid No: 824-PW-092) to N-TRAK Group, of Loves Park, Illinois in the amount of $280,144.01. The contract duration is through November 29, 2024. The funding source is the CIP General Fund.

IV. CLOSED SESSION

A. Motion for Closed Session in order to discuss pending and/or threatened litigation matters.

V. ADJOURNMENT

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