Rockford Sun

City of Rockford Finance & Personnel Committee met Dec. 9.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $8,438,651.61.

B. Approval of City Owned Portions of right-of-way Property Donation to the Illinois Department of Transportation (IDOT) for Rockford Complete Streets project. The amount of property is 0.27 acres in total. The properties to donate portions are: 1025 & 1019 West State (PIN: 11-22-252-046 & 048), West State Street (PIN: 11-22-255-003), 825 West State Street (PIN: 11-22-286-005), South Winnebago Street (PIN: 11-22-434-009), BMO Harris Bank Center (PIN: 11-22- 435-002), 302 South Main (PIN: 11-23-354-001), 320 South Wyman (PIN: 11- 23-357-006), 160 South Madison (PIN: 11-23-383-008), 204 South 1st Street (PIN: 11-23-388-001), 149 South 2nd Street (PIN: 11-23-387-019), 607 Walnut Street (PIN: 11-26-137-002), 128 Kishwaukee Street (PIN: 11-26-201-011).

C. Intergovernmental Agreement Amendment: Winnebago County for a Re-entry Focused Deterrence Program. This is a program extension with no change in scope or dollar increase.

D. Approval of Ordinance Authorizing the City to Utilize Funds from the Public Water Supply Loan Program at the Illinois Environmental Protection Agency (IEPA) and Application of Loan for Well No. 45 Reservoir Replacement and Site Modifications.

III. RESOLUTIONS

A. Award of Bid: 11th Street Reconstruction Stage 1 to N-Trak Group, LLC, of Loves Park, Illinois in the amount of $12,235,322.00. The contract duration is through October 31, 2025. The funding sources are the 1% Infrastructure Sales Tax and Water Replacement Improvement Account (WRIA) Funds.

B. Award of Engineering Agreement: 11th Street Reconstruction Stage 1 to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the amount of $853,728.00. The contract duration is through Fall 2024. The funding source is the 1% Infrastructure Sales Tax.

C. Award of Bid: Tree Planting Services (Bid No. 1124-PW-110) to Yellowstone Landscape, of Wauconda, Illinois and Lawncare by Walter, Inc., of Rockford, Illinois in the estimated annual amount of $40,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding sources are Sales Tax & Tree Equity Grants for Disadvantaged Communities’ Grant.

D. Approval and Acceptance of Illinois Housing Development Authority (IHDA) Homeowner Assistance Fund Home Repair (HAFHR) Grant extension for the additional amount of $1,035,000.00 (the new total is $2,460,000.00). The HAFHR program expects to close on the grant extension on January 16, 2025. This extension will allow the City to complete rehab on 14 additional properties.

E. Acceptance of the Office of Head Start, Head Start/Early Head Start Continuation Application Grant Award for the period of 4/1/2025 - 3/31/2026. Head Start is also seeking approval of the Self-Assessment Report, Self-Assessment Work Plan and Program Goals. The grant does require a Non-Federal cost match of $2,198,476.00. The City of Rockford will receive the below amounts to provide services:

1. $5,292,728 Head Start Program Operations

2. $53,781 Head Start Training and Technical Assistance

3. $3,396,870 Early Head Start Program Operations

4. $50,524 Early Head Start Training and Technical Assistance

F. Application Approval and Award Acceptance of Department of Housing and Urban Development (HUD) Continuum of Care (COC) Emergency Solutions Grant (ESG) in the amount of $192,497.00. The Health and Human Services Department will sub grant $75,420.00 to partner agencies and utilize $117,077.00 in funds internally for eligible ESG activities. The contracts will begin January 1, 2025 and end December 31, 2025.

G. Acceptance of FY 2025 Illinois Department of Transportation (IDOT) Sustained Traffic Enforcement Program (STEP) Grant Award in the amount of $131,814.50. The grant does not require a cost match. The grant term is from October 1, 2024, to September 20, 2025. The grant award, if accepted, will provide funds for Police Department high visibility enforcement and strategy implementation aimed at saving lives and preventing injuries by reducing traffic crashes.

H. Change Order: Fire Station 6 Building Renovation Phase 1 (Bid No. 924-FD-101) to Ringland-Johnson, Inc., of Cherry Valley, Illinois.

Original Amount: $421,035.00

Change Order: $76,238.00

Amended Amount: $497,273.00

The change order includes safety and security upgrades through exterior door replacement, a kitchenette to serve the Academy, and asbestos mitigation throughout the Academy and entryways. The funding source is Gaming Tax Revenue.

I. Approval of Master Services Agreement with CivicPlus for recodification of City of Rockford Code of Ordinances in the amount of $27,999.97. The contract duration is 12 months. The funding source is the Legal Department Operating Budget.

J. Contract Renewal - Medical Stop Loss Insurance 2025 to Tokio Marine HCC Insurance, of Houston, Texas for contract amount/rates of $32.21 per employee per month for Single Enrollment and $111.04 per employee per month for Family Enrollment. This is a 20.5% increase as compared to 2024. The total estimated annual premium is $1,235,387.00 based on current number of health insurance participants. The contract duration is one-year. The funding source is the Health Insurance Fund.

K. Award of RFP: Audit Services to Baker Tilly, of Oak Brook, Illinois in the not-to exceed amount of $112,300.00. The contract duration is one-year (1) with four (4) possible one-year extension options. The funding source is Departmental Operating Budgets.

IV. ADJOURNMENT

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