Rockford Sun

Illinois Community College District #511 Board of Trustee met Jan. 28.

Here are the minutes provided by the board:

The special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened via remote video conference on Saturday, January 28, 2023. Board Chair Gloria Cudia called the meeting to order at 8:40 a.m. 

Roll Call 

The following trustees were present: 

Ms. Gloria Cudia       Mr. Paul Gorski 

Mr. John Nelson        Mr. Bob Trojan 

Ms. Lynn Kearney 

The following trustees were absent: Ms. Crystal Soltow, Student Trustee Ryan Russell. 

Also in attendance: Dr. Howard Spearman, President; Dr. Amanda Smith, Vice President Liberal Arts and Adult Education/Chief Academic Officer; Mr. Jim Handley, Vice President Human Resources; Ms. Ellen Olson, Vice President Finance/Chief Financial Officer; Ms. Heather Snider, Vice President Institutional Effectiveness and Communications; Dr. Patrick Peyer, Vice President Student Affairs; Mr. Keith Barnes, Vice President Equity and Inclusion; Mr. Rick Jenks, Vice President Operations/Chief Operations Officer; Dr. Hansen Stewart, Vice President Industry Partnerships and Community Engagement; Ms. Ann Kerwitz, Assistant to the President; Ms. Betsy Saucedo, Interim Assistant to the President; Attorney Joseph Perkoski, Robbins Schwartz. 

Communications and Petitions (Public Comment) 

No communications or petitions were presented. 

Recognition of Visitors 

There were no visitors to be recognized. 

Discussion 

l. State of the College 

Ms. Heather Snider, vice president of institutional effectiveness and communications, reviewed the process of preparing the State of the College and 1O-Year Financial Forecast presentations. Snider and Ms. Ellen Olson, vice president of finance, created videos of the presentations, which were sent to trustees prior to the retreat, thus giving trustees time to review the presentations and submit their questions prior to the meeting. Trustees' questions were then reviewed and answered by the appropriate Cabinet member. A compilation of those questions and answers is attached hereto as Exhibit A. 

Ms. Snider added that the State of the College will be presented to employees at a Town Hall meeting to be held Friday, February 3 in the Student Center Atrium. The Town Hall meeting will be available virtually via Zoom and will be recorded for future reference. This event will also provide an opportunity for employees to ask questions. 

A 10-minute break was taken from 10:25 a.m. to l0:35 a.m. Attorney Perkoski confirmed that a motion is not required, nor is a roll call following the break. 

2. l0-Year Financial Projections 

Ms. Ellen Olson, vice president of finance, reviewed the 10-Year Financial Projections document and answered questions submitted by trustees prior to the meeting. A compilation of all finance-related questions and answers is attached hereto as Exhibit B. 

3. Strategic PIan Review 

Due to the lateness of the hour, trustees agreed to postpone the Strategic Plan Review to a future Committee of the Whole meeting. 

Adjourn to Closed Session 

At 11;24 a.m., a motion was made by Trustee Trojan, seconded by Trustee Keamey, to adjourn to closed session to discuss: 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational or educational setting per Section 2 (c) ( I ); and/or 2) The selection of a person to fill a public office per Section 2 (c) (3); and/or 3) The purchase or lease of real property for the use of the public body per Section 2 (c) (5); all in accordance with the Illinois Open Meetings Act. 

The motion was approved by unanimous roll call vote. 

Reconvene Open Session 

At 12:52 p.m., a motion was made by Trustee Trojan, seconded by Trustee Kearney, to reconvene to open session. The motion was approved by unanimous roll call vote. No action was taken as a result of closed session. 

Next Meeting 

The next Committee of the Whole meeting will be held February 14,2023 at 5:15 p.m. The meeting will be held remotely via teleconference or in person in the Performing Arts Center (PAR) Room 0214 in the Educational Resource Center (ERC) on the main campus as permitted by Illinois statute. 

The next Regular meeting of the Board of Trustees will be held Tuesday, February 28,2023 at 5:15 p.m. The meeting will be held remotely via teleconference or in person in the Performing Arts Room (PAR) Room 021,4, in the Educational Resource Center (ERC) on the main campus as permitted by Illinois statute. 

Board Chair Cudia confirmed that a special meeting will be held February 13 to interview candidates to fill the vacant trustee position. 

Adjournment 

There being no further business to come before the Board, at 12:55 p.m., a motion to adjourn was made by Trustee Kearney, seconded by Trustee Trojan. The motion was approved by unanimous roll call vote. 

https://www.rockvalleycollege.edu/Community/BOT/upload/2023-01-28-Minutes-with-Exhibits-A-B_SIGNED-1.pdf