Rockford Sun

City of Rockford Finance & Personnel Committee met Oct. 28.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

1. 2025 Budget.

III. COMMITTEE REPORTS

A. Vouchers in the amount of $9,034,574.03.

B. Grant of Easement on Madison Street to Commonwealth Edison for the installation of equipment needed to bury overhead power lines as part of the Madison Street Reconstruction Project. The box will be located at 115 North Madison Street (PIN: 11-23-382-026).

C. Proposed Development Agreement between Rockford University, Rockford Promise, and City of Rockford for a location-based scholarship program. The proposal would allow eligible students graduating from a private or public high school in the City of Rockford and a student that lives in the City of Rockford that are eligible for the Federal Pell Grant and the State of Illinois Monetary Award Program (MAP) Grant the ability to earn a bachelor's degree from Rockford University with all tuition paid.

IV. RESOLUTIONS

A. Proposed resolution authorizing staff to reimburse Rockford Area Venues and Entertainment Authority (RAVE) in the amount of $125,000.00 for Audio System improvements from Arts and Culture allocation of the Casino Tax Revenue Plan.

B. Proposed resolution authorizing funding reimbursement for sidewalks and bus stop on Linden Road in conjunction with PCI Pharma Services per approved Budget Surplus Plan in the amount of $50,000.00.

C. Proposed resolution authorizing the acceptance of the Department of Commerce and Economic Opportunity (DCEO) Regional Site Readiness Grant Application Authorization and Award Acceptance in the amount up to $2,500,000.00. The City of Rockford would provide matching funds up to $607,000.00 for this project, if awarded. The funding source would be from the approved 2023 Budget Surplus Plan.

D. Award of Contract: Private Tree Removal Loan Program, Qualified Vendors (Bid No. 924-PW-098) to Busy Beaver Tree Care, LLC, of Roscoe, Illinois, Sisson's Tree Service, LLC, of Stillman Valley, Illinois, and Tree Care Enterprises, LLC of Rockford, Illinois in the amount of $60,000.00 (with an annual $20,000.00 maximum spend). The contract duration is one (1) year with two (2) possible one year extension options. The funding source is the Construction Services Operating Budget.

E. Award of Joint Purchasing Contract: Rock Salt / Bulk Road Salt to Compass Minerals of America, Inc., of Overland Park, Kansas in the amount of $1,413,120.00 (based on unit pricing). The contract duration is one (1) year. The funding source is the Street Division Operating Budget.

F. Award of Construction Engineering Agreement: 2024 City-Wide Street Repairs Groups 5 and 6 to Willett Hofmann and Associates, Inc., of Rockford, Illinois in the not-to-exceed amount of $36,375.16. The contract duration is through November 29, 2024. The funding source is the 1% Infrastructure Sales Tax.

G. Approval of Application and Acceptance of Award of the Illinois Medical Respite Capacity Building Initiative (IMRCBI) from Illinois Public Health Institute Grant Award in the amount of $100,000.00. The grant does not require a cost match. The grant term is from October 28, 2024 to June 30, 2025. The grant will provide funds for the implementation of a medical respite program for homeless individuals with medical needs.

H. Contract Renewal: Third Party Administrator for medical and hospital benefits for the City of Rockford Health Insurance Plan with BlueCross / Blue Shield of Illinois for the contract amount/rates of $56.05 Per Employee Per Month - PPO Plan and $4.89 Per Employee Per Month - HSA Plan ($56.05 less the reduction of $60.94 for prescription rebate). Total estimated annual administration costs - $600,840.00 based on 918 PPO participants and 283 HSA participants. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

I. Contract Renewal: Change to Self-Funded for the City of Rockford Health Insurance Plan with BlueCross/BlueShield of Illinois for the contract amount/rates of $3.50 Per Employee Per Month. Based on an average monthly enrollment of 1,250 employees, the total estimated annual administration costs are $52,500.00. Includes a two-year rate guarantee; $20,000.00 transition credit; $1.00 discount on medical admin rate. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

J. Contract Renewal: Employer-paid group term life insurance for City of Rockford employees with Metropolitan Life Insurance for the contract amount/rates of $0.08 per $1,000.00 of life insurance coverage and $0.25 per $1,000.00 of AD&D coverage. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

V. ADJOURNMENT

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