Rockford Sun

City of Rockford City Council met April 4.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on March 7, 2022.

II. PROCLAMATIONS

1. Proclamation proclaiming April 2022 to be "Arab American Heritage Month" in Rockford, Illinois.

2. Proclamation proclaiming April 2022 to be "Child Abuse Prevention & Awareness Month" in Rockford, Illinois.

3. Proclamation proclaiming April 2022 to be "Rockford Area Habitat for Humanity Month" in Rockford, Illinois.

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Karl Franzen, Community and Economic Development Director, regarding the 2022-2024 Funding Agreement with Rockford Area Arts Council (RAAC). Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding upcoming special events which include: Rockford City Market, North End City Market, Midtown Market, Midsommar, 4th of July Celebration, Rock and Bowl Car Show and Head of Rock Regatta. Referred to Code and Regulation Committee.

2. Traffic Commission Agenda for the meeting to be held on April 13, 2022 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on April 25, 2022. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Kyle Saunders, Public Works Director, regarding a City-ComEd Agreement for Buckbee Creek Bank Stabilization (ComEd line relocation). Referred to Finance and Personnel Committee.

2. Memorandum from Karl Franzen, Community and Economic Development Director, regarding a Lease Agreement with Rockford Area Arts Council (RAAC) for the Shumway Building located at 713 E. State Street. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. John Tac Brantley

2. Rev. Earl Dotson, Sr.

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

1. Committee recommends approval of the agreement between the City of Rockford and LT Construction for the Workforce Development Initiative. The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends approval of the Subordination for financing associated with Anchor Housing L.P., VI and VII, and Loan Modifications for Anchor Housing L.P., IV, V, VI and VIII. The Legal Director shall prepare the appropriate ordinance.

B. Code and Regulation Committee

1. Committee recommends sustaining the Traffic Commission recommendation that traffic on Forest Glen Drive be required to stop prior to entering the intersection with McFarland Road. The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends sustaining the Traffic Commission recommendation that traffic on Grove Street be required to stop prior to entering the intersection with S. 3rd Street, thus repealing the existing one way stop control of South 3rd Street stopping for Grove Street. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends sustaining the Traffic Commission recommendation that a mid-block pedestrian crossing on 15th Avenue at Spring Court be established. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends sustaining the Traffic Commission recommendation that a mid-block pedestrian crossing be established on N. 6th Street, 140 feet south of Benton Street. The Legal Director shall prepare the appropriate ordinance.

5. Committee recommends sustaining of the Traffic Commission recommendation that a mid-block pedestrian crossing be established on 20th Street 200 feet south of Fruitland Drive. The Legal Director shall prepare the appropriate ordinance.

6. Committee recommends sustaining the Traffic Commission recommendation that a mid-block pedestrian crossing be established on 9th Street 290 feet north of Charles Street. The Legal Director shall prepare the appropriate ordinance.

7. Committee recommends sustaining the Traffic Commission recommendation that a mid-block pedestrian crossing be established on Charles Street, 830 feet west of 28th Street. The Legal Director shall prepare the appropriate ordinance.

8. Committee recommends sustaining the Traffic Commission recommendation that "No Action" be taken on the following items:

1. A request to establish an all-way stop at the intersection of Rural Street and Roland Avenue, thus repealing the existing traffic control of Roland Avenue stopping for Rural Street; and

2. A request to establish an all-way stop at the intersection of Rural Street and Westchester Drive, thus repealing the existing traffic control of Westchester Drive stopping for Rural Street.

9. Committee recommends approval of the Annexation of 7233 Olde Creek Road - PIN Nos: 12-11-302-012 and 12-11-302-014. The owner of the property submitted a petition for annexation for this strip of land to bring it into compliance for refinancing purposes. The Legal Director shall prepare the appropriate ordinance.

10. Committee recommends sustaining the Zoning Board of Appeals approval for a:

a. Variation to eliminate the four (4) foot open green space along the west side of the property; and

b. Variation to eliminate interior landscape island and reduce the foundation landscaping from 50 percent (50%) to 35 percent (35%) in an I-1, Light Industrial Zoning District at 5075 28th Avenue (Richard Webster for Home City Ice/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

11. Committee recommends sustaining the Zoning Board of Appeals approval for a:

a. Modification of Special Use Permit #093-94 to allow a new 30’x 25’ detached garage in the front yard setback along Stoneridge Drive, a new 20’ x 30’ Bridal Suite/Multi-purpose building with an exterior deck and a parking lot expansion to the north side of the existing parking lot for 42 parking stalls;

b. Variation to reduce the required front yard setback from 30 feet to 20 feet along Stoneridge Drive for a 30’ x 25’ detached garage;

c. Variation to eliminate the required landscaping for the parking lot expansion; and

d. Variation to eliminate the required landscaping islands for the parking lot expansion in an R-1, Single-Family Residential Zoning District at 318 Spring Creek Road (Daniel Saavedra/Saavedra Group Architects for Anderson Japanese Gardens/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

12. Committee recommends sustaining the Zoning Board of Appeals denial for a Variation to increase the maximum permitted business wall signs from two (2) wall signs to four (4) wall signs in a C-2, Limited Commercial Zoning District at 7143 East State Street (Stratford Sign Sales for Planet Fitness/Applicants).

13. Committee recommends sustaining the Liquor and Tobacco Advisory Board approval for the Sale of Liquor by the Drink in conjunction with a hotel and outdoor seating area in a C-3, General Commercial Zoning District at 7675 Walton Street (Nikki Lynn Widstrom/7675 Walton LLC dba Hilton Gardens/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

14. Committee recommends sustaining the Liquor and Tobacco Advisory Board approval for the Sale of Tobacco Products in conjunction with a tobacco store in a C-2, Limited Commercial Zoning District at 290 Mill Road (Ahmed M. Saeed/Convenient Smoke Times, Inc., dba Convenient Smoke Times, Inc./Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

15. Committee recommends sustaining the Liquor and Tobacco Advisory Board denial for the Sale of Packaged Beer and Wine in conjunction with a retail store in a C-2, Limited Commercial and C-3, General Commercial Zoning Districts at 3164 11th Street (Family Dollar, Inc., dba Family Dollar Store#21453/Applicant).

16. Committee recommends sustaining the Liquor and Tobacco Advisory Board denial for the Sale of Packaged Beer and Wine in conjunction with a retail store in a C-2, Limited Commercial Zoning District at 1432 South Main Street (Family Dollar, Inc., dba Family Dollar Store#26798/Applicant).

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $5,802,084.86 as approved at the Finance and Personnel Committee meeting on March 28, 2022.

2. Committee recommends approval of the authority to hire a Senior Project Manager for the Public Works Department. The costs of this position are estimated at $110,000 and would be funded by CIP Sales Tax. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of the authority to hire a Grant Compliance Specialist I for the Community & Economic Development's Neighborhood Development Division. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of the Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the Logistics Parkway Extension Project for a total cost of $3,700,000.00. The FRSA agrees to reimburse the City 100% on the expenses related to the agreement's specified items. The funding source is CIP General Fund/Water Replacement Improvement Account (WRIA)/TIF/Four Rivers Sanitation Authority (FRSA) funds. The Legal Director shall prepare the appropriate ordinance.

5. Committee recommends approval of a Tax-Exempt Lease for two (2) Fire Engines and Outfitting to Midland States Bank of Effingham, Illinois for a lease rate of 2.85%. The annual payments will be $215,765.99 for a term of seven (7) years. The total amount financed is $1,510,361.93. The funding source is Fire Department Operating Budget. The Legal Director shall prepare the appropriate ordinance.

VI. OFFICERS REPORTS

VII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of the Community Hope Fest

This event is scheduled for Saturday, June 4, 2022. The event location will be 3300 Rural Street (Our Savior’s Lutheran Church) from 11 a.m. to 5 p.m.

2. Committee recommends approval of the Kentucky Derby Party

This event is scheduled to be held on Friday, May 6, 2022, and Saturday, May 7, 2022. The event location will be 4007 East State Street on the grounds of Don Carter Lanes from 9 a.m. to 9 p.m.

3. Committee recommends approval of the Churchill Grove Annual Garage Sale

This event is scheduled to be held on Saturday, May 7, 2022. The event location will be 1526 Harlem Boulevard (Churchill Grove Neighborhood Association) from 8 a.m. to 5 p.m.

4. Committee recommends approval of the 2022 Rockford Pride Month Kick-Off Party

This event is scheduled for Saturday, June 4, 2022. The event location will be in the alley adjacent to 513 East State Street from 2 p.m. to 10 p.m.

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Harmon Park Drainage (Phase 8) to Northern Illinois Service Co., of Rockford, Illinois in the amount of $321,509.97. The project is estimated to be completed by May 31, 2022. The funding source is CIP General Fund.

2. Committee recommends approval of the Award of Bid: City-Wide Shroud Painting 2022 to Rock River Valley Painting, of Loves Park, Illinois for an estimated annual amount of $50,000, based on unit pricing. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual adjustment for CPI considered at contract renewal only. The funding source is 1% Infrastructure Sales Tax.

3. Committee recommends approval of the Award of Bid: City-Wide Sidewalk Repair 2022 Package #1 to N-TRAK Group, of Loves Park, Illinois in the amount of $233,472.50. The project is estimated to be completed by May 31, 2022. The funding source is 1% Infrastructure Sales Tax.

4. Committee recommends approval of the Award of Bid: Sprinkler Irrigation Maintenance and Repair to Evergreen Irrigation, Inc., of Rockford, Illinois for an estimated contract value of $55,000, based on unit pricing. The contract duration is through March 31, 2023 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Parking Fund and Street Division Operating Budgets.

5. Committee recommends approval of the Award of Engineering Agreement: Bikeway Implementation to Epstein, of Chicago, Illinois in the amount of $29,859.18. The project is estimated to be completed by December 2022. The funding source is 1% Infrastructure Sales Tax.

6. Committee recommends approval of the Award of Joint Purchasing Contract: Budget Management Software to ClearGov, of Maynard, Massachusetts in the amount of $47,400 annually, with an initial set up fee of $9,000. The contract duration is through December 31, 2022 with optional annual extensions through December 31, 2025. The funding source is Information Technology Fund.

7. Committee recommends approval of the Award of Joint Purchasing Contract: Data Storage Infrastructure to Insight, of Tempe, Arizona in the amount of $546,470. The funding source is Information Technology Fund.

8. Committee recommends approval of the Award of Non-Competitive Contract: Self-Contained Breathing Apparatus Cylinders (SCBA) Cylinders to Air One Equipment, of South Elgin, Illinois in the amount of $129,500.00. The funding source is Capital Equipment/Fire Department Operating Budget.

9. Committee recommends approval of the Award of Non-Competitive Contract: Mental Health Counseling Services to Carey Counseling, of Rockford, Illinois for an estimated amount of $26,000.00, based on unit pricing. The services will be provided to Head Start Children and families at the PACE Center, as well as other sites as needed. The contract duration is One (1) year with four (4) optional extensions. The funding source is Health & Human Services Operating Budget.

10. Committee recommends approval of the Acceptance of Ballmer Foundation Grant to receive a Case for Community Investment (Built for Zero) Grant Award in the amount of $150,000. The grant does not require a cost match. The grant term is from April 1, 2022 to March 31, 2023.

The purpose of the grant is to reduce the number of severely mentally ill homeless persons furthering our agency's goal of ending homelessness by end of 2022.

VIII. NEW BUSINESS (ORDINANCES)

A. Planning and Development Committee

1. An ordinance approving the agreement between the City of Rockford and LT Construction for the Workforce Development Initiative.

2. An ordinance approving the Subordination for financing Associated with Anchor Housing L.P., VI and VII, and Loan Modifications for Anchor Housing L.P., IV, V, VI and VIII.

B. Code and Regulation Committee

1. An ordinance approving that traffic on Forest Glen Drive be required to stop prior to entering the intersection with McFarland Road.

2. An ordinance approving that traffic on Grove Street be required to stop prior to entering the intersection with S. 3rd Street, thus repealing the existing one-way stop control of South 3rd Street stopping for Grove Street

3. An ordinance approving that a mid-block pedestrian crossing be established on 15th Avenue at Spring Court.

4. An ordinance approving that a mid-block pedestrian crossing be established on North 6th Street, 140 feet south of Benton Street.

5. An ordinance approving that a mid-block pedestrian crossing be established on 20th Street, 200 feet south of Fruitland Drive.

6. An ordinance approving that a mid-block pedestrian crossing be established on 9th Street 290 feet north of Charles Street.

7. An ordinance approving that a mid-block pedestrian crossing be established on Charles Street, 830 feet west of 28th Street.

8. An ordinance approving the Annexation of 7233 Olde Creek Road - PIN Nos: 12-11-302-012 and 12-11-302-014.

9. An ordinance approving a Variation to eliminate the four (4) foot open green space along the west side of the property and a Variation to eliminate interior landscape island and reduce the foundation landscaping from 50 percent (50%) to 35 percent (35%) in an I-1, Light Industrial Zoning District at 5075 28th Avenue (Richard Webster for Home City Ice/Applicants).

10. An ordinance approving a Modification of Special Use Permit #093-94 to allow a new 30’x 25’ detached garage in the front yard setback along Stoneridge Drive, a new 20’ x 30’ Bridal Suite/Multi-purpose building with an exterior deck, a parking lot expansion to the north side of the existing parking lot for 42 parking stalls, a Variation to reduce the required front yard setback from 30 feet to 20 feet along Stoneridge Drive for a 30’ x 25’ detached garage, a Variation to eliminate the required landscaping for the parking lot expansion and a Variation to eliminate the required landscaping islands for the parking lot expansion in an R-1, Single-Family Residential Zoning District at 318 Spring Creek Road (Daniel Saavedra/Saavedra Group Architects for Anderson Japanese Gardens/Applicants).

11. An ordinance approving the Sale of Liquor by the Drink in conjunction with a hotel and outdoor seating area in a C-3, General Commercial Zoning District at 7675 Walton Street (Nikki Lynn Widstrom/7675 Walton LLC dba Hilton Gardens/Applicants).

12. An ordinance approving the Sale of Tobacco Products in conjunction with a tobacco store in a C-2, Limited Commercial Zoning District at 290 Mill Road (Ahmed M. Saeed/Convenient Smoke Times, Inc., dba Convenient Smoke Times, Inc./Applicant).

C. Finance and Personnel Committee

1. An ordinance approving the authority to hire a Senior Project Manager for the Public Works Department. The costs of this position are estimated at $110,000 and would be funded by CIP Sales Tax.

2. An ordinance approving the authority to hire a Grant Compliance Specialist I for the Community & Economic Development's Neighborhood Development Division.

3. An ordinance approving the Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the Logistics Parkway Extension Project for a total cost of $3,700,000.00. The FRSA agrees to reimburse the City 100% on the expenses related to the agreement's specified items. The funding source is CIP General Fund/Water Replacement Improvement Account (WRIA)/TIF/Four Rivers Sanitation Authority (FRSA) funds.

4. An ordinance approving the Tax-Exempt Lease for two (2) Fire Engines and Outfitting to Midland States Bank of Effingham, Illinois for a lease

rate of 2.85%. The annual payments will be $215,765.99 for a term of

seven (7) years. The total amount financed is $1,510,361.93.

IX. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3277&Inline=True